Instant Receive Items

The Instant Receive Items link is used to receive items that were not originally part of an order placed through the system. The items entered in the Instant Receive page are entered in the Item information section, but may not be assigned to a Master Purchase Order.

The Instant Receive Screen allows you to receive any item from any source at any price.

Source/Vendor
The Source/Vendor drop-down list allows you to select the location of the item.

Receive Date
The Receive Date field allows you to enter the date the order was received at the site.
Click on the field and type in the date or you can click on the field to select the date from a calendar window. Select the desired date from the calendar and it automatically populates the field.

Add Item
The Add Item field allows you to enter the item's ID or description to add or search for when receiving an item.

Add
The Add button locates an item based on the item ID or description entered. If an Item ID is entered, this will refresh the page, displaying the item to be received. If a description is entered, the Item Select page will open.

Cancel
The Cancel button terminates the request to order by item and returns you back to the Ordering page.
When canceling, you will be prompted to confirm before canceling the order.

Receive Items
The Receive Items button initiates the process to receive the selected items. This will open the Instant Receive Confirmation page displaying the items received.

Adding an Item to Receive

After clicking Add near the Add Item field, the Instant Receive page displays the added item to be received, allowing you to edit the quantity received, price, and invoice number associated with the item.

Item ID
The Item ID field displays the item's ID.

Description
The Description field displays the description of the item.

Qty Received
The Qty Received is a blank field that allows you to enter the received quantity.

Units
The Units drop-down list allows you to select the unit of the received item.

Price
Price is a blank field that allows you enter the price per unit of the item.

Total
The Total field displays the total price of the selected item.

Inv. #
Inv. # is a blank field that allows you to enter the invoice number of the order.

Total
The final Total field, below the list of items, displays the overall total price of the order.

X (Cancel)
Click X to remove an item from the Instant Receive page.