Before Posting
- Robin Rodrigue
- Nora Kinal
Before Posting reports allow you to review reports prior to posting the operating day. Review of these reports will assist in catching and correcting any issues and lower the possibilities of reopening a past day in order to make corrections.
From the Reports and Letters tab, locate and click on Before Posting.
Adjustment Details
The Adjustment Details report shows transaction details affecting deposits (payments and refunds) and non-deposits (corrections and transfers). The transaction date and time, user completing the transaction, customer POS ID, customer name, amount, check number/check date (if applicable), and transaction totals are included in the report.
Click on Adjustment Details located in Before Posting.
Amount Tendered
The Amount Tendered report displays amounts paid for each meal. The POS ID, meal benefit category, customer name, check number/date (if applicable), and amount is displayed for each monetary transaction. Additionally, line totals, meal totals, and total amount collected are displayed.
Click on Amount Tendered located in Before Posting.
At-Cost Meals
The At-Cost Meals report displays any meals which were sold at-cost. The serving line, transactions date, customer, item description and item cost are displayed and the total at-cost transactions.
Click on At-Cost Meals located in Before Posting.
Cash Drawer Report
The Cash Drawer Report shows a summary of each starting cash, tender counts of cash and checks, miscellaneous cash, total amount tendered, and overages and shortages for each batch. Totals for all batches are displayed as well.
- Click on Cash Drawer Report located in Before Posting.
- Establish Cash Drawer Report - Before Posting options. Then, click Ok.
Meal Types - select the meal types which you would like to show in your report.
Page break between serving lines - Select the checkbox to have a separate page for each serving line.
Double Card Usage
The Double Card Usage report displays customers who had multiple sales during a meal, the serving lines in which transactions occurred, the line user, transaction date, type of purchase, and item description(s). If no double card usages occurred, no information will be displayed in the report.
If meals have been sold for a different operating day other than the current day, those transactions will appear as well if they have not been skipped. Click on the links to review Questions about Posting in the Tips and Troubleshooting for instructions on how to handle various posting situations.
Click on Double Card Usage located in Before Posting.
Function Key Sales
The Function Key Sales report reflects any sales that occurred during the session through pressing one of the function keys (F1, F2, F3, etc.). If no function keyed sales occurred, no information will be displayed in the report.
Click on Function Key Sales located in Before Posting.
Initial Summary
The Initial Summary report provides details of meals and breaks the compiled information down to show the line number/description, the number of each meal status types, at cost counts, a la carte counts, total meals served, total cash collected, and variance amount.
Click on Initial Summary located in Before Posting.
Line Details
The Line Details report shows the meal type, batch number, serving line name, time the meal was served, customer the meal was sold to, customer's meal status, item/adjustment description, purchase type, meal/item cost, amount tendered by customer, total meals sold in a batch, batch meal cost total, batch amount tendered total, meal cost total, and meal amount tendered total.
- Click on Line Details located in Before Posting.
- Establish Line Details - Before Posting options. Then, click Ok.
Meal Types - Select the meal types you would like to show in your report.
Filter by Serving Line - Select the options to filter by specific serving lines.
Meal Summary
The Meal Summary report breaks down meals by item (item description, count, item cost, cash tendered, prepaids used), item category (category description, count, item cost, cash tendered, prepaids used), adjustment summary (adjustment description, count, amount) and provides a summary of all meals.
- Click on Meal Summary located in Before Posting.
Split Students and Adults - Select the checkbox to separate student and adult meals in your report.
Include Monetary Figures - Select the checkbox to include money in your report (Item Cost, Cash Tendered, Prepaids Used, Adjustment Summary). - Establish Meal Summary - Before Posting options. Then, click Ok.
Multiple Transactions per Meal
The Multiple Transactions per Meal report reflects any customers which have had multiple transactions during a meal. The report displays the POS ID, customer name, meal, time the transaction occurred, the line number, cashier name, purchase/adjustment description, price of item/meal, and amount tendered.
Click on Multiple Transaction per Meal located in Before Posting.
Reimbursable Meals Served
The Reimbursable Meals Served report breaks down any reimbursable meals served by the customer and include the student number, customer name, price category, and meal the customer received. Meals are totaled by price category and total amounts of reimbursable meals sold.
- Click on Reimbursable Meals Served located in Before Posting.
- Establish Reimbursable Meals Served - Before Posting options. Then, click Ok.
Meal Type - Select the meal types you would like to be shown in your report.
Customer Categories - Select one of more customer categories to include.
Group By - Select how you would like to group your results.
Sort By - Select how you would like your results to be sorted.
Include Customer POS Types - Select one or more POS customer types to include in the results.
Void and Edit Comments
The Void and Edit Comments report displays the batch number, serving line, user, student number, student name, type of change, and comments as to why a change has occurred when voids and edits have been made.
Click on Void and Edit Comments located in Before Posting.
