MCS Newton Start of Year Instructions - 2022-2023 School Year
The following is a list of possibilities your District may want to implement for the upcoming school year. If your District does not utilize an operation/function listed, skip that item. In the event you have any questions or are unsure how to proceed before or during this process it is recommended that you contact your District's point of contact (POC) for this application.
Frequently Asked Questions
When should I run my Start of Year?
Newton Start of Year process is recommended after End of Year is complete in all systems and prior to the start of service for any cafeteria.
Do I need to be running a particular version to perform Start of Year?
Version number 13.0 or higher is recommended.
I see critical alerts when I log in to the system. How do I handle this?
It is normal to see critical alerts once the End of Year process has been completed. This occurs because the system's Scheduled Jobs have not yet been completed for the new database. The critical alerts will clear once the scheduled jobs have been completed (typically at midnight) or you may choose to manually run Scheduled Jobs.
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact your District's point of contact (POC) for this application. If the District's POC has questions or needs assistance, they should contact Support for assistance.
Start of Year Checklist (Not All Suggestions May Apply to Your District)
Click on the links below for documentation on how to perform the function. Instructions will not print. To print these instructions you must go to the linked pages and print them once you're on those pages.
Operations/Function | Completed Y/N |
Perform Housekeeping - This must be completed by all Districts | |
Update Reimbursement Rates – This must be completed by all Districts | |
Establish Claim Periods – This must be completed by all Districts | |
Clear "See Manager" Messages (if not cleared during EOY) - Optional |
From the Admin and Maintenance tab, click on Miscellaneous Setup. Then locate and click on Claims and select Reimbursement Rates. In the Reimbursement Rate Periods window, ensure you have correctly input your reimbursement rates for the proper school year. If you have not yet established current school year reimbursement rates, click the column next to the asterisk * and enter the current school year. Enter school year rates as provided to you. State reimbursement rates do not apply to all states. Please check with your state agency for rates. Click Ok once you have completed setting up reimbursement rates. Available Reimbursement Rate Programs Federal Breakfast Free Federal Severe-Need Breakfast Free Federal Breakfast Reduced Federal Severe-Need Breakfast Reduced Federal Breakfast Full-Paying Federal Breakfast State-Reimbursed-Reduced Federal Headstart Breakfast Federal Lunch Free (Se11+Se4) Federal Lunch Reduced (Se11+Se4) Federal Lunch Full-Paying (Se4) Federal Lunch State-Reimbursed-Reduced Federal Headstart Lunch Federal Snack Free Federal Snack Reduced Federal Snack Full-Paying Federal Snack State-Reimbursed-Reduced Federal Headstart Snack Federal Special Milk Federal Supper Free Federal Supper Reduced Federal Supper Full-Paying Federal Supper State Reimbursed-Reduced Federal Headstart Supper State Breakfast Free State Severe-Need Breakfast Free State Breakfast Reduced State Severe-Need Breakfast Reduced State Breakfast Full-Paying State Breakfast State-Reimbursed-Reduced State Headstart Breakfast State Lunch Free (Se11+Se4) State Lunch Reduced (Se11+Se4) State Lunch Full-Paying (Se4) State Lunch State-Reimbursed-Reduced State Headstart Lunch State Snack Free State Snack Reduced State Snack Full-Paying State Snack State-Reimbursed-Reduced State Headstart Snack State Special Milk State Supper Free State Supper Reduced State Supper Full-Paying State Supper State-Reimbursed-Reduced State Headstart Supper From the Admin and Maintenance tab, click on Miscellaneous Setup. Then locate and click on Claims and select Claim Periods. Establish claim periods. When you have completed setting up claim periods, click Ok. Enter a start date. Enter an ending date. Use the drop-down arrow in the Reimbursement-Rate Period and choose a school year. You can continue to enter claim periods or click the Auto-Fill button to complete setting up periods. From the Admin and Maintenance tab, click on Cafeteria Setup. Then locate and select Cafeterias. In the Cafeteria Maintenance window, choose the cafeteria that is severe need and click the Edit button. In the Setup Cafeteria window, select the Schools tab and select the checkbox in the Severe Need Breakfast option. Then, click Save & Close. Complete the process for the other cafeterias which are Severe Need.Setup Reimbursement Rates
Setup Claim Periods
Designate Severe Need Schools
You have successfully completed Start of Year processes for MCS Newton.