MCS Suite: End of Year/Start of Year Instructions
- Confluence Administrator
- Nora Kinal
- Robin Rodrigue
This document links to the procedures for performing the End of Year and Start of Year processes in MCS Software applications. The End of Year procedure should be run when there is no system activity. In the case of Newton, please make sure the site has completed end of day processes (posting) and will not be serving again for the current school year.
Please read through all instructions before completing the process, as some procedures may have changed from last year.
You may also wish to allow our qualified Support staff to complete End-of-Year and Start-of-Year processes for you for a nominal fee. Schedule your appointment(s) by clicking the appropriate button below.
End of Year
Start of Year
To sign up for your End of Year or Start of Year Appointment, you must sign into Support Central. You can refer to these Support Central Login Instructions if you have not signed into Heartland Support Central before.
Warning
There is no undo for End-of-Year processes. Please read all instructions thoroughly before proceeding with End-of-Year and Start-of-Year processes. Should you have any questions regarding these procedures, please contact Support for assistance.
DataCenter Warning
Data Center should be your first step before running any processes. You must upgrade to DataCenter 13.0 or higher before upgrading to Franklin 13.0.
Microsoft Task Scheduler
MCS Software recommends disabling ALL scheduled jobs in the Microsoft Task Scheduler, especially enrollment system updates, before running the End of Year process. Please confirm this is complete before proceeding further. You should consider re-enabling scheduled jobs when you initiate the Start of Year process. For more information, refer to the Start of Year documentation.
Notes and Upgrades for the EOY Releases
Before beginning the End of Year processes, please make sure you have upgraded the software to the following versions. All application upgrades are performed through the Admin Console.
Note: Cloud Customers will have their software version(s) upgraded automatically.
Please see our Release Notes for new features included in this year’s EOY releases.
Software | Version & Release Note Link (if applicable) |
DataCenter | |
Newton | |
MySchoolApps (Automatically upgraded) | |
Franklin | |
MSA Client | |
Edison |
WinFSCM - No Longer Supported
WinFSFR - No Longer Supported
WinFSCA - No Longer Supported
WinFSIM - No Longer Supported
Space Navigation
To access the directions in Confluence, links have been established below. You can also expand the page and access documentation through the subpages. Simply browse to the MCS General Knowledge Center and click on the > sign next to MCS Suite - End of Year - Start of Year Instructions.
Some detailed documentation throughout has collapsed. All collapsed information is announced in red text; the expanded details are below. Click the right-facing arrow to view the expanded details.
Please read through each document first before attempting to run the End of Year processes. It is recommended that you have the latest version of Adobe Flash Player installed on your computer to be able to view all necessary documentation.
Exporting Instructions for Single Pages
If you would like to export all spaces that apply to your District at one time, refer to the instructions for Printing and Exporting in Confluence.
Select the page you wish to export.
On the right side of the page, click the ellipsis icon.
Select Export to PDF or Export to Word.
DataCenter
You will need to perform the End of Year process in MCS DataCenter, then Newton, before doing so in any other applications. Once the End of Year is performed in DataCenter, other applications will communicate with the old DataCenter database (2023-2024 year database).
If you do not have MCS DataCenter installed at your District you can proceed to the next section and perform the End of Year process for the MCS applications you have installed.
MySchoolBucks
Before running End of Year procedures for the MCS suite, you must disable automatic payments if you have not established "Special Dates.” You should first establish a date to run the End-of-Year processes and notify end-users that the system will be down and payments will not be allowed. Distribute necessary refunds per your District's refund policy.
After running End of Year in your Point-of-Sale system, it may take up to 30 minutes for old transactions to be cleared from the system.