Application Reports
- Robin Rodrigue
- Nora Kinal
Overview |
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Application Reports assist the report processor and Central Office staff with daily operations conducted in regards to application processing and review procedures. |
From the Reports tab, locate and click on Application Reports. You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.
Application Detail
The Application Detail report displays details provided on submitted applications. Details include the application ID, reference number, batch, student demographics, assistance programs and case numbers, special circumstances, household member demographics, total household members (including students), student and household member income information, contact information, ethnicity, if a household has elected to share information with additional programs, and signer information.
From the Reports tab, select Application Reports. Then, click Application Detail.
Establish report criteria. Then, click Ok.
Application List
From the Reports tab, select Application Reports. Then, click Application List.
Establish report criteria. Then, click Ok.
Application Pipeline
The Application Pipeline report displays details about possible slowdowns and bottlenecks between receiving, scanning, and conducting Q/A during the entire application process.
From the Reports tab, select Application Reports. Then, click Application Pipeline.
Establish report criteria. Then, click Ok.
Application Review Reason Details
The Application Review Reason Detail report displays details about why a student is held in App Review. Additionally, the batch code, app ID, reference #, and received date are listed for quick review of the application record. Reasons are then complied into a total summary at the end of the report.
From the Reports tab, select Application Reports. Then, click Application Review Reason Details.
Establish report criteria. Then, click Ok.
Note: The exception reason "Student Not Found" occurs when the link between the record and database do not match. In the cases below, the system may have incorrectly recognized characters from the scanned application. The student's record and application should be reviewed for clarity and changes made accordingly.
Application Review Reason Summary
The Application Review Reason Summary report displays a compiled total summary of all reasons an application is help for review. The same summary is displayed at the end of the Application Review Reason Detail report.
From the Reports tab, select Application Reports. Then, click Application Review Reason Summary.
Establish report criteria. Then, click Ok.
Applications by Language
The Applications by Language report displays a compiled summary of the number of applications by active language.
From the Reports tab, select Application Reports. Then, click Application by Language.
Establish report criteria. Then, click Ok.
Batch Pipeline
From the Reports tab, select Application Reports. Then, click Batch Pipeline.
Establish report criteria. Then, click Ok.
Online Application Counts
The Online Application Counts Report will tell you if you have new applications that have been pulled into the system by MySchoolApps and require attention. This report can be emailed. The report contains three sections: Needs Attention, Activity for [Date Range], Year-to-Date Counts.
From the Reports tab, select Application Reports. Then, click Online Application Counts.
Establish report criteria. Then, click Ok.
Processed Application Details
From the Reports tab, select Application Reports. Then, click Processed Application Details.
Establish report criteria. Then, click Ok.
Processed Application Summary
From the Reports tab, select Application Reports. Then, click Processed Application Summary.
Establish report criteria. Then, click Ok.
Scanned Application List
The Scanned Application List report is based off the Scanning Summary report from WinFSFR. It displays application scanned dates, batch numbers, student number, student name, approval status, application ID, application reference number, total applications scanned, total number of students on the application, total number of students processed, detailed household/applicant information (depending on report criteria).
It is best practice to cleanup scanned application data during the Recognize process. Failure to clean up the data can result in incorrect letters, numbers, and characters rendering the report of little use. For more information on the scanning process, refer to Daily Operations for an Application Processor.
From the Reports tab, Select Application Reports. Then, click Scanned Application List.
Establish report criteria. Then, click Ok.