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With the current state of the Global Pandemic, serving meals looks very different for our Districts. Food Service Professionals and Educators will have to find alternative ways to serve meals, and preferably in a contact-free, safe manner. This guide will highlight the different options MCS Newton offers to help your District decide the safest and most effective way to serve your Students. |
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Your MCS Software needs to have all the data necessary to serve for this school year, including having up-to-date student information, menus, and meal prices.
Student Information
Student Import
“Customers”, or Students, should be added to Newton through a Customer Import. The system will import a file from your Student Information system (SIS) that contains all of the students and their most up-to-date information, including names, grades, schools, addresses, guardian info, and contact information, to name a few. Student Imports are typically done at the beginning of the school year, and then they may automatically happen on a recurring basis throughout the rest of the year.
Perform a Customer Import
Update Student Pictures
Pictures are useful to have in Newton because they allow for cashiers to confirm the student’s identity. You can individually add a student’s picture, or you can mass-update all student pictures through the use of a photo import.
Information for individually adding a student photo can be found here.
Individually Add a Student Picture
Perform a Photo Import
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Free and Reduced Information
You want to make sure that the Free and Reduced eligibilities for all of your students are correct. This allows for less confusion when serving and proper reimbursement for your district.
Free and Reduced information is handled through MCS Franklin.
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Send Eligibility Letters
Once a student has been qualified as Free or Reduced, you can send out Eligibility Letters to notify their family of this update.
Mail Eligibility Letters
Email Eligibility Letters
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Meal Prices
It’s important to make sure that your meal prices are up-to-date so that your district can collect proper payment.
Set or Update Meal Prices
You can enter meal prices and select the associated qualified state programs through the Price Categories function in Newton.
Update Price Categories
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Menus
You may want to make sure your menu boards are up-to-date if you are still using terminals.
Menu Setup
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We understand that your School may be serving students in the classrooms. MCS Newton offers printable rosters and lists of students to help you track meals.
Printable Lists
Cafeteria-Level Student List
You can print a list of students who are connected to a specific cafeteria, called “POS Customers”. The list can be customized to include IDs, balances, eligibility statuses, grades, and homerooms.
Master POS Customer List
District-Level Customer List
You can print a general list of students in your School or entire District. The list can be customized to include IDs, balances, Schools, eligibility statuses, grades, and homerooms.
Master Customer List
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Printable Rosters
You can print a list of students that includes a sheet to track meals by the days of the week. You can also choose to include barcodes on your roster.
Student Roster
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Printable Barcodes
You can print pages of student barcodes for quick and easy scanning.
Barcode Labels
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Portable Terminals
You can put your serving line software on a tablet for easy, portable use. See our Hardware Options to purchase tablets for your District.
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Completing a Transaction
This guide will walk you through finding customers and completing transactions when using a terminal.
POS Transaction Instructions
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Prepayments/Refunds
You can make “Adjustments”, or enter payments, give refunds, and transfer money between accounts through Newton.
Adjustments