MySchoolApps Required Setup

Step 1: Log in to the Administrator Portal Website

Go to: www.myschoolapps.com/admin
Username: firstname.lastname
Password: Admin123

Note: If username/password is not working, click I forgot my username/password to receive a reset email.

Step 2: Set Required Application Settings

1. Click Setup.

2. Select Application Settings from the top of the webpage.

Contact Info

Admin Contact - Heartland will contact this person if there is a problem with your MySchoolApps account.
Applicant Help Contact - Parents will contact this person if they have a question about the application process.

Public Assistance

SNAP Validation Method – Select the appropriate method for your District.
SNAP Case Number Min – The minimum required # of digits in a SNAP case number.
SNAP Case Number Max – The maximum required # of digits in a SNAP case number.

TANF Validation Method – Select the appropriate method for your District.
TANF Case Number Min – The minimum required # of digits in a TANF case number.
TANF Case Number Max – The maximum required # of digits in a TANF case number.

FDPIR Validation Method – Select the appropriate method for your District.
PDPIR Case Number Min – The minimum required # of digits in a FDPIR case number.
FDPIR Case Number Max – The maximum required # of digits in a FDPIR case number.

Note: When a parent is entering a case number for Public Assistance, it will use the rules entered to check if the number falls into the parameters you set.

Misc Setup

Auto Start Date – Must be at least one day in the future and after July 1^st.

Example 1: Today is 09/01/20XX and you want to go live 09/02/20XX. Enter 09/02/20XX in the field and you will go live at midnight on September 2^nd.
Example 2: Today is 08/20/20XX and you want to go live 09/01/20XX. Enter 09/01/20XX in the field and you will go live at midnight on September 1^st.

Meal Prices

Number of meal prices to display – How many meal prices do you want displayed?
Meal Price – Row #1-5: Each row shows a meal price point you charge at a specific site.

Note: Some Schools have the same price at all buildings and will only show 1 Row. Some Schools have a different price at certain buildings, and will show 2-5 Rows that are labeled accordingly.

 Example: Number of Meal Prices to Display set to 3

 Example: Number of Meal Prices to Display set to 1

Step 3: Add a New Language(s)

1. Click Setup, then select Custom Strings / Languages from the drop-down menu.

2. Click Activate next to the desired language.

Note: The 6 languages shown below have already been translated for you.

Step 4: Log in to MSA Client Software

Open MSAClient Icon on your Desktop.

User Name: firstname.lastname
Password: Admin123

Note: If user name/password is not working, please contact Support.

Step 5: Setting Required System Settings

Click the Admin & Maintenance tab, then select System Settings.

District Info

Enter your school district info on this page. District Code and District ID are non-editable fields.

Application Processing

1. Set SNAP, TANF & FDPIR Validation Rules to the same as you set on the MSA website by selecting the desired setting from the drop-down menus.

2. Click the blue gear to the right side of each SNAP, TANF & FDPIR & set the Minimum and Maximum values to the same as you set on the MSA website.

Note: These settings need to be set to the same rules as you set n Step 2 for Public Assistance. If they are not set the same, the import will automatically fail when importing applications into your Point of Sale system.