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For the initial setup, please use the Setup Checklist to record when each section is complete. |
Opening System Settings
| This procedure is used to access all processes in the System Settings section | |
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| Step 1: From the Administration and Maintenance menu, select the System Settings option. |
District Info
| The district Information Section is where you tell the system about your district. | |
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| Step 1: Select the District Info tab. | |
Step 2: Enter the District information in the proper fields.
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Miscellaneous
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Step 2: Enter the Miscellaneous setup information.
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- Backup Path Relative to Server - Enter the location where the system will place backups relative to the servers (usually a folder on the server's local drive).
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If a network path is used, be sure the SQL server user log in being utilized has the appropriate permissions to write to the chosen network location. |
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- Max Parallel Database Connections - Enter the maximum number of database connections to use when processing parallel operations against the database.
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Increasing this number may improve performance on some processes, but may increase the load on the SQL server. |
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Show News and Announcements on Startup - Select this option if you want News and Announcements to be displayed when starting the program (leave unchecked to disable this option).
Info News and Announcements can be blocked for individual roles by revoking their permissions to News and Announcements under Administration and Maintenance - Security - Permissions,
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Direct Certification
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Step 1: Select the Direct Certification tab.
Step 2: Enter the Direct Certification setup information.
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- DC overrides everything (even School Type)
- DC overrides all special occasions
- DC overrides special circumstances except Decline Benefits
- DC overrides Application
- DC overrides Application only if newer
- Application overrides DC
Datacenter
Step 1: Select the Datacenter tab.
Step 2: Select the appropriate Datacenter options.
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Reports
The Reports section allows you to set a default Confidentiality Statement and custom Headers that will appear in all reports.
Step 1: Select the Reports tab.
Step 2: Select the appropriate Reports options. Delete text in the Report Titles that will not be used.
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Application Processing
The Application Processing section allows you to configure how applications are handled in the system.
Step 1: Select the Application Processing tab.
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Step 2: Select the appropriate Application Processing options.
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The USDA has made changes regarding eligibility and the expiration of temporary approval statuses.From the USDA Eligibility Manual for School Meals (www.fns.usda.gov/cnd/Guidance/EliMan.pdf) Part 3 - Section G: A child’s eligibility is in effect from the date of eligibility for the current school year and up to 30 operating days in the subsequent school year. However, this does not apply when the initial eligibility determination was incorrect or when verification of household eligibility, including verification for cause, does not support the level of benefits for which the household was approved. In those instances, officials must make appropriate changes in eligibility. |
Require Income from Each Person - Select this option to require every person on an application to have an income amount or no-income checkbox listed. The USDA requires that each household provide the total amount of their current income, and income must be identified with the source and the individual who received it. If a household member does not receive an income, there must be an indication of Zero Income on the application.
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Application Review
This section allows you to configure the application review process. Application types can be set for a review hold and various review tolerances can be adjusted depending on the District's needs.
Step 1: Select the Application Review tab.
Step 2: Enter the Miscellaneous Application Review information.
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Letter Printing
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Step 1: Select the Letter Printing tab.
Step 2: Select the appropriate Letter Printing options.
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Grace Periods
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Step 1: Select the Grace Periods tab.
Step 2: Select the appropriate Grace Period options.
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| To Reduced or Paying | To Incomplete |
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| None | None |
| From Process Date | From Process Date |
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| To Reduced or Paying | To Incomplete |
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| None | None |
| From Process Date | From Process Date |
| From Process Date, but no earlier than Existing Expiration | From Process Date, but no |
| From Existing Expiration Date | From Existing Expiration Date |
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| To Reduced or Paying | To Incomplete |
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| None | None |
| From Process Date | From Process Date |
| From Process Date, but no earlier than Existing Expiration | From Process Date, but no |
| From Existing Expiration Date | From Existing Expiration Date |
Scanning
The scanning section allows you to set options utilized when scanning in applications.
Step 1: Select the Scanning tab.
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Step 2: Select the appropriate Scanning options.
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Verification
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Step 1: Select the Verification tab.
Step 2: Enter the appropriate Verification data.
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Franklin includes the USDA Verification sample set options as amended in Section 105 of the re-authorization act. See Effect of Current USDA Verification Activity for more details. Most districts are required to use the Basic Rules: 3% of all applications (max 3000) option. To qualify for the second and third option, please refer to the Verification Activity document mentioned above. It is also recommended that districts confirm the use of this option with their State Department |
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Step 1: Select the Email tab.
Step 2: Enter the appropriate Email data.
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The Franklin Setup Guide (Administration and Maintenance tab) is the hub of the system. The various settings drive how the system should respond to and perform actions when day-to-day operations are conducted. |
