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Normal Users are defined by Database Roles (System Administrator, Normal User, Cafeteria User, User-Defined Role) and may have limited access to functions in the program dependent upon allowed permissions.
Step 1: From From the Administration and Maintenance tab, select Users. Then, choose Normal Users.
Change Password
Step 1: Highlight the user from the list and select Change Password.
Step 2: Enter the New Password and then Confirm Password. Then, click Ok to save the new password.
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As an Administrator, you have the ability to reset User passwords without entering the old passwords. Non-administrators will need to enter old password before changing. |
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Passwords must contain at least one (1) letter and one (1) digit or punctuation and must be at least six (6) characters. e.g. Newton1 |
Attach Users
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The list of users comes from the MCS Admin Console. A new user must first be added into Admin Console before it is available to attach in Newton. |
Step 1: Select Attach User.
Step 2: Select the Username from the list or use the search function to locate a particular User. Then, click Ok.
Step 3: Scroll to the bottom of the User Maintenance window to locate the new user and establish User information.
- Database Role - Use the drop-down menu to select a database role from the list.
- Full Name - Enter the user's full name.
- Email Address - Enter the user's email address.
- Inactive - If a user no longer requires access to the system, place a check mark in the Inactive box.
Add Role
Step 1: Highlight the user from the list and select Add Role.
Step 2: Establish a Role Scope for the user.
- Cafeteria - Typically assigned to Cafeteria Operators and Line Operators.
- Cluster - Assigned to users responsible for a cluster of schools.
- Region - Assigned to users responsible for a region of the District.
- Entire District - Assigned to System Managers. This option may also be assigned to a user who moves around the District regularly. (e.g. A substitute line operator that fills in for other users at any cafeteria in the District.)
Step 3: Use the drop-down menu to establish the Cafeteria Role.
Step 4: Click Apply to save changes if you wish to attach or edit other users. If you are done, click Ok.
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Serving-Line-Only UsersAnchor ServingLineUser ServingLineUser
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Step 1: From the Administration and Maintenance tab, select Users. Then, choose Serving-Line-Only Users.
Step 2: Use the drop-down menu to select a Cafeteria. Then, click Ok.
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Locate and click on the Administration and Maintenance tab. Next, click on the Roles.
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Cafeteria Roles can be created for various job descriptions within a cafeteria. The system default roles are Full Control, Supervisor, Cafeteria Manager, and Line Operator. Additional roles may be added.
| Default Cafeteria Role Security Levels | |
| Full Control | Highest Security Level |
| Supervisor | Medium Security Level |
| Cafeteria Manager | Medium Security Level |
| Line Operator | Lowest Security Level |
Step 1: From the Administration and Maintenance tab, select Roles. Then, choose Cafeteria Roles.
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Step 2: Create a new Cafeteria Role. Then, click Ok.
- Role Description - Enter a description of the new role in the blank space with the asterisk * (typically the last row).
- Template - Select a permissions template from the drop-down menu that closely matches the new role or leave at None. Once a new role is created, the role will appear in permissions and can be established.
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Default Cafeteria Roles have established templates and may not be changed with the drop-down menu. |
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Database Roles can be created for various job descriptions within the District. The system default roles are System Administrator, Normal User, and Cafeteria User. Additional roles may be added.
| Default Database Role Security Levels | |
| System Administrator | Highest Security Level |
| Normal User | Medium Security Level |
| Cafeteria User | Lowest Security Level |
Step 1: From the Administration and Maintenance tab, select Roles. Then, choose Database Roles.
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Step 2: Create a new Database Role. Then, click Ok.
- Role Description - Enter a description of the new role in the blank space with the asterisk * (typically the last row).
- Template - Select a permissions template from the drop-down menu that closely matches the new role or leave at None. Once a new role is created, the role will appear in permissions and can be established.
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Default Database Roles have established templates and may not be changed with the drop-down menu. |
- Report Menu - Use the drop-down menu to select the appropriate reports menus available for the role.
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Step 1: From the Administration and Maintenance tab, select Permissions. Then, choose Database Permissions.
Step 2: Establish security levels for each permission and role.
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