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• It is normal to see critical alerts once the End of Year process has completed.  This occurs because the system's Scheduled Jobs have not yet been completed for the new database.  The critical alerts will clear once the scheduled jobs have completed (typically at midnight) or you may choose to manually run Scheduled Jobs after you have completed the end of year processes.
  

What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact your District's point of contact (POC) for this application. If the District's POC has questions or needs assistance, they should contact Support for assistance.

What is SIS?
SIS it the acronym for Student Information System. Your district may refer to it as the student enrollment system, student data system, student records system, or another term. SIS is where the student's enrollment information is stored.

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End of Year Process Details

 The end of year process for Franklin will perform all of the following actions:

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From the Utilities ribbon, select DataCenter. Then, click Sync.
The ability to run a full sync should first be enabled in the DataCenter tab within Admin & Maintenance > System Settings.

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Establish End of Year Options

1. From the Admin & Maintenance tab, select System Settings.

2. Locate and click on the End-of-Year tab in the window.

3. Establish End of Year preferences. Then, click Ok.

   1. Keep Statuses for Inactive Students - Gives prior-year statuses to inactive students. Unchecking this box will cause inactive students at end-of-year time to lose prior-year statuses.

   2. Set Students at Provision 2 schools to Prior-Year Free - Students enrolled at Provision 2 schools are to be given a prior-year status.

   3. Set Students at Community Eligibility Option schools to Prior-Year Free - Students enrolled at Community Eligibility Option schools are given a prior-year free status.

      🔴 Note: If you have at least one CEP school in your District, you must Set Students at Community Eligibility Option schools to Prior-Year Free in order to maintain the student's free status if promoted to a non-CEP school in order to apply the prior-year expiration days.

   4. Clear SIS Overrides - All SIS Override flags will be reset at end-of-year. Students who have data fields marked to be ignored during the Student Information System (SIS) Update, such as an address or head of household change, will have these values reset. The next SIS Update that is run will import the values currently on file in the SIS System and will no longer ignore the data values on a per-student basis.

   5. Clear Manual Special Circumstances - All manually set special circumstance flags are to be cleared at end-of-year.

      For additional clarification in regards to Clearing Special Circumstances, click here.

   6. Clear Automated Special Circumstances - All automatically set special circumstance flags are to be cleared at end-of-year.

      A combination of special circumstances applied with a 3^rd party import file as well as SIS special circumstance imports are cleared. If you do not want SIS special circumstances to import back in from the SIS file, you must make sure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the Task Scheduler could result in the circumstances becoming re-enabled when the Beginning of Year process is run.

   7. Clear Information Release - All information release flags will be reset at end-of-year. Release information is collected from online or scanned applications. If your District chooses to share information with other programs such as Medicare or Medicaid, do not clear this information.
      

      

       

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Please read the Promote Students in Franklin with no SIS file before proceeding with the procedure. There is no "undo".

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