MSA Client End of Year Instructions - 2019-2020 School Year
The following document will guide the user through the End of Year procedure for MSA Client.
Warning
Please read the following document in its entirety before attempting the End of Year procedure.
Microsoft Task Scheduler
MCS Software highly recommends disabling ALL scheduled jobs in the Microsoft Task Scheduler, especially enrollment system updates, prior to running the End of Year process. Please confirm this is complete prior to proceeding further. You should consider re-enabling scheduled jobs when you initiate the Beginning of Year process. For more information, refer to the Beginning of Year documentation.
Frequently Asked Questions
When should I run my End of Year?
The MSA Client End of Year process is recommended after the school year ends and prior to rollover.
Do I need to be running a particular version to perform an End of Year?
Version 5.0.0 or higher is recommended.
Are there any other considerations for running an End of Year?
It is normal to see critical alerts once the End of Year process has completed. This occurs because the system's Scheduled Jobs have not yet been completed for the new database. The critical alerts will clear once the scheduled jobs have completed (typically at midnight) or you may choose to manually run Scheduled Jobs after you have completed the end of year process.
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact your District's point of contact (POC) for this application. If the District's POC has questions or needs assistance, they should contact Support for assistance.
End of Year Process Details
The end of year process for MSA Client will perform all of the following actions:
All students will be deleted upon End of Year to allow a clean import for the upcoming school year data.
Automatically copy the current MSA Client database to a prior year database. The user will be allowed to view a prior year database by selecting Utilities → Miscellaneous → Prior-Year Database. When viewing a prior year database, the background of the main form will be red with the label Prior Year on the main form of the program. To switch back to the current year, simply exit and re-launch the application.
You only need to log into a Prior-Year database to review past data. If you have converted to MSA Client during the current school year, no Prior-Year Databases will exist in MSA Client until you have performed this End of Year procedure.
Delete all students imported as inactive.
Remove all Tracking, Application History, and Scanning History transactions.
Login to MSA Client
Ensure you are running MSA Client 5.0.0 or higher. Locate the version you are running in the bottom right-hand corner of the screen.
Run End of Year Process
From the Utilities tab, locate Advanced. Then, click End-of-Year.
A window will appear informing you an archive will be made of the current year database and will then clear information for the upcoming year's database. You must check the box verifying you have read the end-of-year instructions. Note that there is no undo available once these processes have completed. Click Ok.
You will see a series of processes run while End of Year attempts to complete.
Once the End of Year process has completed, a window will appear notifying you if the process was successful. Click Ok to exit the program.
You have successfully completed the End of Year process for MSA Client.