Add/Edit a Reimbursable Meal

To add or edit a reimbursable meal, start by clicking Reimbursable Meals on the Menu Planning & Production page. Click Add New Reimbursable Meal to begin adding a new reimbursable meal. If you are editing an existing reimbursable meal, use the Search pane to locate the meal. Then, after clicking Search, select the meal you wish to edit.

The next screen allows you to edit the reimbursable meal entry and save it to your database.

Info
The Info pane contains top-level information for your reimbursable meal.

Reimbursable Meal Name
Enter a name for the meal in the Reimbursable Meal Name field. Make sure the name is descriptive and indicative of what the meal contains. It may be helpful to include the grade range the reimbursable meal is used for in the name of the meal.

Menu Type
Select the menu type that corresponds to the meal being created from the Menu Type drop-down. Remember that the menu type defines what session the meal will be offered (Breakfast or Lunch) and what grade ranges the meal will be offered to (K-5, 6-8, 9-12, and K-12). The options listed will include only those that are designed for reimbursable meal inclusion.

Print
Click Print to print a copy of the reimbursable meal for your records.

Reimbursable Meal Items
The Reimbursable Meal Items pane lists the items that have been selected to make up a reimbursable meal. To add an item, search for the item using either an item ID or a short description in the Item ID/Description field. The selected item will appear along with its contribution information. If contribution information has not been defined for the selected item, contributions can be defined from this screen. Read the Define Contributions for section below for more information.

Daily Minimum Requirements
The Daily Minimum Requirements pane offers a quick visual reference for determining whether your current meal fulfills the meal component contribution requirements to be considered a reimbursable meal for the meal session and grade range defined as part of the selected menu type. Each row shows information for all grade ranges applicable to the selected menu type. Each column denotes a meal contribution. Meal contributions that have their requirements fulfilled are represented by a green check mark, and contributions that are not fulfilled by the items in the meal are represented by a red exclamation point. In addition, you can hover your cursor over a check mark or exclamation point to see the minimum required contribution compared to the actual offered contribution.

Define Contributions for
An item must have defined contributions in order to be added to a reimbursable meal. If you try to add an item that does not have defined contributions, you will receive an error. To remove the item, click Cancel.

However, you can define contributions from this page rather than navigating to the item's information page. To define meal contributions for an item while on the Edit Reimbursable Meal page, click Add. Enter a quantity and measurement that describes the amount of the item being added. Then, enter a value for the meal contribution. You can add another contribution to the item by clicking Add, and you can remove a contribution by clicking the red X next to the entry.

Click Save to save the contribution information. Note that only main contributions can be defined on this screen. To define subgroups, you will need to navigate to the item's Item Info page and access the Contributions tab.