Once an item has been manufactured from an order, you need to Fill Orders for the Sites. You may also choose to fill an order or transfer inventory to a different site through Issuing.
Fill Orders
Step 1: From the Home tab, select Fill Orders.
Step 2: Select and print reports.
Reports must be printed prior to fulfilling orders. Once orders have been filled and changes have been saved, the order will no longer appear in the list; therefore, reports cannot be printed after the task has been completed.
- Search for the orders to be filled. Then, click Refresh.
- Delivery Date on or Before - Use the calendar tool to select a date.
- Ordering Group - Use the drop-down menu to select a specific ordering group. By default, Any Ordering Group is selected.
- Select the report(s) to print by placing a checkmark in the Print column. You may choose Select All to print reports for all order or Select None.
- Select Print. Then, choose to print Order Details or Fill-Order Pull Sheet for the order(s) selected.
Step 3: Choose report options. Then, choose to print or export the order.
By default, Include Closed/Filled line items are included in the report. Uncheck to exclude the items. Then, click Ok.
- You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.
The Order Details report displays the Order ID, Order from Site, Deliver to Site, and Requested Delivery Date. Included is the Catalog Number, Item Description, Case/Unit Description, Purchased Case Price, Donated Value/Case (if applicable), Quantity Ordered, and Quantity Remaining.
- By default, the System Default report layout is selected. If you have created another layout for pull sheets, use the drop-down menu to select the correct layout. Then, click Ok.
- You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.
The Fill-Order Pull Sheet report displays the Slot Number, Catalog Number, Item Description, Case/Unit Description, and total item Quantity. The Site requesting the order, Inventory Tag, Donation Source, Lot Number, and Quantity are also displayed.
- By default, the System Default report layout is selected. If you have created another layout for pull sheets, use the drop-down menu to select the correct layout. Then, click Ok.
- You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.
The Loading Details report displays the Site, Slot Number, Inventory Tag, Catalog Number, Item Description, Case/Unit Description, and total item Quantity. The report also notified you if you have insufficient inventory to fulfill orders and displays insufficient quantities.
Step 4: Select an order to be filled. Then, click Fulfill Order.
You may fulfill multiple orders at one time by placing checkmarks in the correct rows and clicking Fulfill All Orders.
Step 5: Review and complete issuing details for each item. When you are done, click Save Changes.
- By default, the Issued Date is the current day. To change the date, click the calendar icon and select a different date.
- The Issued From cell is the site currently selected and cannot be edited.
- The Issued To cell displays the site or reason inventory is being issued and cannot be edited.
- Verify the quantities on the issuing order when filling an order and make any necessary adjustments.
Click the Add Item button.
- Use the Search box to locate a specific item. Select the correct item. Then, click Ok.
- Enter Case/Unit Quantities and Partial Quantities (if applicable).
Note the expiration date of each inventory tag. Quantities on-hand will be issued by the closest expiration date in order to fulfill needs.
To remove an item from issuing, select the item. Then, click Delete Item.
- Enter any necessary comments in regards to the issuing order.
- Click the Add Comment button.
- Enter comments about the item/issuing. Then, click Ok.
- Click Close when you are done entering comments.
Order Discrepancies
If all quantities have not been fulfilled, an Order Fulfillment box will appear notifying you that not all items have been accounted for and you must decide how to handle discrepancies.
- Take note of the discrepancy between the Open Ordered Quantity and the Fulfilled Quantity columns.
- Disposition - Use the drop-down menu to select how to handle the discrepancy.
- Backorder - Places the item on backorder for future fulfillment.
- Close - Closes the item ordered even if quantities have not been met.
- After you have completed discrepancy details, click Ok.
If you have made an error and have completed filling all order quantities, click Cancel and make necessary changes.
Step 6: Once the order has been filled, the Transfer Ticket criteria window will appear. Use the drop-down menu to select the Report Layout. Then, click Ok.
Step 7: You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.
Edit Order Quantities
Editing Order Quantities allows you to recall fulfilled orders or close an order when the entire order has not been fulfilled.
From the Review Orders tab, select an order. Then, click Edit Order Quantities.
Reopen All
If an error has been made, you may choose Reopen All to recall the entire order.
Reopen All
You should contact your supervisor prior to selecting to reopen all items in an order. When an order is reopened, the entire order is reset and the original requested quantities appear.
Click Reopen All. Then, read the Reopen All notification statement and select Yes if you would like to proceed.
Close All
If your site does not allow back ordering, you may choose Close All to recall the entire order.
Close All
You should contact your supervisor prior to selecting to close all items in an order. When an order is closed, the entire order is marked as fulfilled and the open quantities are set to zero.
