In order to finish an operating day, Before Posting reports should be printed and necessary edits completed. The day should then be posted and After Posting reports should be printed in order to reflect any necessary changes. you may also choose to cancel/abandon an operating day.
| Before Posting Reports |
| Post Day |
| After Posting Reports |
| Cancel/Abandon Day |
From the Point-of-Sale tab, locate Finish Day in the ribbon.
Before Posting Reports
Before Posting reports allow you to review required reports prior to posting the operating day. Review of these reports will assist in catching and correcting any issues and lower the possibilities of reopening a past day in order to make corrections.
Your District determines which reports are required for you to review/print and at which point during the day those reports need to be completed as noted in the Checklist. You may choose to run any additional available reports.
Step 1: Locate and click on Before Posting Reports from the ribbon or Print Before-Posting Reports from the checklist.
Step 2: Reports required by your District are checked off by default. You may choose to print additional reports by placing a checkmark in each report box. When you are done, click Ok.
In the Print Preview window, select the appropriate action.
| 1 | Search - Allows you to search the report(s) for specific text. |
| 2 | Open - Allows you to open an existing saved report. |
| 3 | Save - Allows you to save the report(s) to a local or network drive. |
| 4 | Print - Opens the Print window to select a printer and establish print options. |
| 5 | Quick Print - Automatically prints the report to the default printer. |
| 6 | Page Navigation Arrows - Allows you to quickly navigate pages or to the beginning or end of the report. |
| 7 | Export - Allows you to select a format type in which to export the report. |
| 8 | Close - Closes the Print Preview window. |
The Line Details report shows the meal type, batch number, serving line name, time the meal was served, customer the meal was sold to, customer's meal status, item/adjustment description, purchase type, meal/item cost, amount tendered by customer, total meals sold in a batch, batch meal cost total, batch amount tendered total, meal cost total, and meal amount tendered total.
The Meal Summary report breaks down meals by item (item description, count, item cost, cash tendered, prepaids used), item category (category description, count, item cost, cash tendered, prepaids used), adjustment summary (adjustment description, count, amount) and provides a summary of all meals.
The Initial Summary report provides details of meals and breaks the compiled information down to show the line number/description, the number of each meal status types, at cost counts, a la carte counts, total meals served, total cash collected, and variance amount.
The Adjustment Details report shows transaction details affecting deposits (payments and refunds) and non-deposits (corrections and transfers). The transaction date and time, user completing the transaction, customer POS ID, customer name, amount, check number/check date (if applicable), and transaction totals are included in the report.
The Amount Tendered report displays amounts paid for each meal. The POS ID, meal benefit category, customer name, check number/date (if applicable), and amount is displayed for each monetary transaction. Additionally, line totals, meal totals, and total amount collected is displayed.
The Double Card Usage report displays customers with multiple sales during a meal.
If meals have been sold for a different operating day other than the current day, those transactions will appear as well if they have not been skipped. Click on the links to review Questions about Posting in the Tips and Troubleshooting for instructions on how to handle various posting situations.
The Function Key Sales report reflects any sales that occurred during the session through pressing one of the function keys (F1, F2, F3, etc.).
The Cash Drawer Report shows a summary of each starting cash, tender counts of cash and checks, miscellaneous cash, total amount tendered, and overages and shortages for each batch. Totals for all batches are displayed as well.
The Reimbursable Meals Served report breaks down any reimbursable meals served by the customer and include the student number, customer name, price category, and meal the customer received. Meals are totaled by price category and total amounts of reimbursable meals sold.
The Void and Edit Comments report displays the batch number, serving line, user, student number, student name, type of change, and comments as to why a change has occurred when voids and edits have been made.
The Multiple Transactions per Meal report reflects any customers which have had multiple transactions during a meal. The report displays the POS ID, customer name, meal, time the transaction occurred, the line number, cashier name, purchase/adjustment description, price of item/meal, and amount tendered.
The At-Cost Meals report displays any meals which were sold at-cost. The serving line, transactions date, customer, item description and item cost are displayed and the total at-cost transactions.
Post Day
An operating day should be posted after all transactions for an operating day have been completed. After-Posting Reports cannot be printed until an operating day has been posted.
On occasion, an operating day may not be able to be posted. You should also review Questions about Posting in the Tips and Troubleshooting to complete different processes.
Step 1: Locate and click on Post Day from the ribbon or Post Operating Day from the checklist.
Step 2: Complete the Post Operating Day procedures.
It may not be necessary to complete procedures in all available tabs. If you are unsure which procedures you need to complete, contact your supervisor or Central Office staff.
Bank Deposit - Complete Bank Deposit details.
- Cash Receipts - Enter cash amounts in the Bank Deposit tab.
- If no cash was received, click No cash was allocated today.
- Totals - Click the ellipses
icon to open the Tally Checks window. The Total Cash amount is calculated by entering figures in the Cash Receipts area.
Review check transaction details including the transaction date, customer name, amount of check, check #, check date, cashier who accepted the check, and comments. You may ship a check from posting by unchecking the cell for the correct transaction.
- Bank Deposit - Complete Bank Deposit details (if applicable).
- Bank Deposit - Complete Bank Deposit details (if applicable).
Daily Figures - In the Daily Figures tab, review the transactions and make necessary changes. Once you have reviewed the daily figures, click Reviewed in the top right-hand corner.
If you post the operating day for more than one school, use the drop-down arrow to select the other school, review, and click the Reviewed box for the additional schools.
Expenses & Revenue - In the Expenses & Revenue tab, complete any necessary revenues or expenses that will be included in the daily deposit. Income and expenses recorded in daily posts include vending machine expenses/income and unexpected food purchases such as milk or bread.
Incomes and expenses recorded when posting an operating day are not reflected in the profit/loss report.
Labor Hours - Enter total labor hours for each meal. Labor hours are totals of all personnel who worked to prepare and serve a meal.
Misc Counts - Enter Miscellaneous Counts. Miscellaneous Counts are established for full cost meals in which the cafeteria receives reimbursement (e.g. a detention center).
POS Batches - Click the Review button to open the Edit/Review POS Batches window and review batch information.
After Posting Reports
After Posting reports reflect all information gathered after posting an operating day.
Your District determines which reports are required for you to review/print. You may choose to run any additional available reports.
Step 1: Locate and click on After Posting Reports from the ribbon or Print After-Posting Reports from the checklist.
Step 2: Reports required by your District are checked off by default. After you have established After-Posting Report options, click Ok.
- Include Reports - You may choose to print additional reports by placing a checkmark in each report box.
- Cafeteria - Use the drop-down menu to select a cafeteria if it differs from the default.
- Operating Date - Use the calendar icon to to select a past operating date if necessary. By default, the current date is selected.
In the Print Preview window, select the appropriate action.
| 1 | Search - Allows you to search the report(s) for specific text. |
| 2 | Open - Allows you to open an existing saved report. |
| 3 | Save - Allows you to save the report(s) to a local or network drive. |
| 4 | Print - Opens the Print window to select a printer and establish print options. |
| 5 | Quick Print - Automatically prints the report to the default printer. |
| 6 | Page Navigation Arrows - Allows you to quickly navigate pages or to the beginning or end of the report. |
| 7 | Export - Allows you to select a format type in which to export the report. |
| 8 | Close - Closes the Print Preview window. |
The Line Details (After Posting) report shows the final meal type, batch number, serving line name, time the meal was served, customer the meal was sold to, customer's meal status, item/adjustment description, purchase type, meal/item cost, amount tendered by customer, total meals sold in a batch, batch meal cost total, batch amount tendered total, meal cost total, and meal amount tendered total.
The Meal Summary report breaks down the final meal counts by item (item description, count, item cost, cash tendered, prepaids used), item category (category description, count, item cost, cash tendered, prepaids used), adjustment summary (adjustment description, count, amount) and provides a summary of all meals.
The Initial Summary (After Posting) report provides final details of meals and breaks the compiled information down to show the line number/description, the number of each meal status types, at cost counts, a la carte counts, total meals served, total cash collected, and variance amount.
The Adjustment Details report shows final transaction details affecting deposits (payments and refunds) and non-deposits (corrections and transfers). The transaction date and time, user completing the transaction, customer POS ID, customer name, amount, check number/check date (if applicable), and transaction totals are included in the report.
The Amount Tendered report displays final amounts paid for each meal. The POS ID, meal benefit category, customer name, check number/date (if applicable), and amount is displayed for each monetary transaction. Additionally, line totals, meal totals, and total amount collected is displayed.
The Daily Recap report breaks down meal totals by status to include paid, charged, prepaid, meals earned and state reimbursed totals to include the typed of meals, cash collected, total meals served, miscellaneous sales, and sales of the day. Additionally, food cash and other cash incomes, deposits posted, deposits entered, variance amounts, net charges, deposits affecting receipts (if applicable), customers on file, miscellaneous figures (if applicable) and labor hours (if applicable) are included.
The Double Card Usage report displays customers who had multiple sales during a meal, the serving lines in which transactions occurred, the line user, transaction date, type of purchase, and item description(s). If no double card usages occurred or issues have been cleared prior to posting the operating day, no information will be displayed in the report.
The Function Key Sales report reflects any sales that occurred during the session through pressing one of the function keys (F1, F2, F3, etc.). If no function keyed sales occurred or issues have been cleared prior to posting the operating day, no information will be displayed in the report.
The Cash Drawer Report shows a final summary of each starting cash, tender counts of cash and checks, miscellaneous cash, total amount tendered, and overages and shortages for each batch. Totals for all batches are displayed as well.
The Reimbursable Meals Served report breaks down any reimbursable meals served by the customer and include the student number, customer name, price category, and meal the customer received. Meals are totaled by price category and total amounts of reimbursable meals sold.
The Void and Edit Comments report displays the batch number, serving line, user, student number, student name, type of change, and comments as to why a change has occurred when voids and edits have been made.
The Bank Deposit report reflects the amount of funds received for the operating day and assists in ensuring all totals are correct. The operating date, deposit slip #, manager's name, cafeteria, total cash, total checks, and total deposits are listed. Signature lines are included for best practice of confirming amounts.
The Federal Edit Check report shows daily counts from the beginning of the current month to the current date and includes meals served, enrollment, and attendance numbers.
- A row will be flagged with one of the following codes if any of the following issues occurs:
| A | Exceeds applications on file |
|---|---|
| B | Exceeds eligible times attendance factor |
| D | Exceeds average daily attendance |
- If more than one issues occurs, the day will be flagged with an asterisk * and a message will appear above the Comments section.
- A manager signature line is included for best practice of confirming amounts.
The Multiple Transactions per Meal report reflects any customers which have had multiple transactions during a meal after the operating day has been posted. The report displays the POS ID, customer name, meal, time the transaction occurred, the line number, cashier name, purchase/adjustment description, price of item/meal, and amount tendered. If multiple transactions have no occurred or issues have been cleared prior to posting the operating day, no information will be displayed in the report.
The At-Cost Meals report displays any meals which were sold at-cost. The serving line, transactions date, customer, item description and item cost are displayed and the total at-cost transactions. If no at-cost occurred or issues have been cleared prior to posting the operating day, no information will be displayed in the report.
The Participation by Grade report shows the number of meals sold to each grade, the cost of meals served, and the total cost of all meals served for the established date/date range.
The Items Sold by Category report shows totals of items and items categories of meals sold in meal status categories for the established date/date range.
