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Many families across the country depend on school meals to help keep their children fed and nourished each day. While a large number of schools remain closed due to the COVID-19 Outbreak, many of our district District customers need to find ways to serve emergency meals to students in their communities. This guide will go over how MCS Newton can help your District track those meals.

Info

This feature is available in the following versions: 10.0.11, 10.1.8, and 10.5.1.

Warning

ANNOUNCEMENT: If you are running a Newton 10.0 version you MUST be on .NET Framework 4.5.2 or higher PRIOR TO upgrading to Newton 10.1.0 or higher. You may check to see if your computers are up-to-date by running the Outdated Workstations Report. Upgrading to a .1+ version also REQUIRES you to update DataCenter and Franklin to .1+ versions.

Miscellaneous School Counts

The Miscellaneous (Misc) School Counts feature will allow Districts to track the number of meals they are serving.

Info

The screenshots provided within this supplement reflect the new Newton Color Scheme in Newton Version 10.5. Stay tuned for additional documentation for the 10.5 Release.

Setup Misc School

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Counts

To get started, you will need to setup set up the Price Categories for the meals you will be serving. By default, we've added four new counts to handle free students and adults at breakfast and lunch. You can change those or add more if necessary.
Perform the following steps to setup Price Categoriesto set up Misc School Counts.

In order for meals entered as Misc School Counts to be counted in your claim, you must:

  • Assign a Meal Type

  • Assign a Price Category or mark it as Area Eligible.

  1. From the Admin & Maintenance ribbon, select Miscellaneous Setup, then select Misc School Counts.

  2. Enter your Misc School Count Price Categories.
    Note: You may change the Adult Price Category as needed in accordance with District policy.

  3. When finished, Select Save & Close.

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Report

Instructions

Daily Recap

The Daily Recap report breaks down meal totals by status to include paid, charged, prepaid, meals earned and state reimbursed totals to include the typed type of meals, cash collected, total meals served, miscellaneous sales, and sales of the day. Additionally, food cash and other cash incomes, deposits posted, deposits entered, variance amounts, net charges, deposits affecting receipts (if applicable), customers on file, miscellaneous figures (if applicable) and labor hours (if applicable) are included.

  1. From the Reports and Letters tab, select After Posting, then select Daily Recap from the drop-down menu.

  2. Choose the Cafeteria and Operating Date, then click Ok.

  3. The Daily Recap Report will show Free Student Meals and Adult Meals for each Serving Period.

Federal Edit Check

The Federal Edit Check report displays daily counts from the beginning of the current month to the current date and includes meals served, enrollment, and attendance numbers. The Federal Edit Check numbers honor a cafeteria's "claim at" configuration.

  1. From the Reports and Letters tab, select Sales & Revenue, then select Federal Edit Check from the drop-down menu.

  2. Choose the date range and cafeteria filter, then click Ok.

  3. The Federal Edit Check Report displays meal counts for the date range and cafeteria filter you have selected.

Info

Misc School Counts Configuration will not affect any Custom Claim Plugins.

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A message from your MCS Team

We are keeping all of our Districts in our minds and our hearts. Please stay safe and know that we are here to help in any way we can. Thank you for everything you are doing to support our communities, and thank you for choosing Heartland!