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This section outlines the basic process for the End of Year process for MySchoolApps. |
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End Of Year Is Time SensitiveThe End of Year process is extremely time-sensitive. Please read this section carefully to ensure correct implementation. If you have any questions not answered below, please contact Support. |
Overview
Closing out the current school year and preparing for the upcoming year involves two aspects - District and HSS. During the month of June, Heartland School Solutions (HSS) makes system preparations for the upcoming year by archiving the “last school year” on www2, migrating the “current” school year from www to www2, and deploying the “upcoming” school year to www. We have created a checklist for your District to utilize and also outlined the protocol of both the District and HSS.
District Protocol: Pre-End of Year
- Review the 'End of Year' date specified by your District.
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Note: Once the 'End of Year' date for your District has taken effect, all parents attempting to use the website after this date (and before July 1) will be presented with a message letting them know they can no longer submit online applications for the current school year.
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HSS Protocol: Pre-End of Year
On or about June 1st, HSS will prepare to perform the End of Year processes on MySchoolApps website and databases.
All data from the “prior year” school year (www2) will be archived and removed from the database and will not be accessible by your District.
All data from the “current” school year will be migrated from www.myschoolapps.com to www2.myschoolapps.com and will remain accessible to your District for the remainder of the “current” school year and throughout the “upcoming” school year.
The database and website for the “upcoming” school year is deployed with the following changes”
MySchoolApps.com will be updated with the new Income Eligibility Guidelines.
The MySchoolApps Website will be upgraded to the newest version.
Should an issue arise, changes can be made prior to Go-Live.
Applicants will automatically be redirected to www2 for the remainder of the “current” school year where they . They may either enter an application (if your District’s EOY date has not yet occurred) or receive the District Not Ready message.
On July 1, all traffic will be automatically directed to www.myschoolapps.com to begin accepting applications for the “upcoming” school year.
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District Protocol: Post-End of Year (Start of Year)
- You must establish your Auto Start Date.
- If your End of Year Date is other than July June 1, you may adjust that date.
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