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Locating a Student Record 2d and locating a student record ribbon screenshots

Add View Record Details

 

Page Tree Search
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Overview

Student Record Maintenance will assist you with locating a student

. Additionally, you may add, edit, and merge student records; however, these actions should typically be performed in

and viewing their student record information. Any updates of student records must be done through your Student Information System (SIS) file

as nightly syncs will override any changes. 

The Student Lookup window displays the following information:

  • Student Number
  • First Name
  • Middle Initial
  • Last Name
  • Suffix
  • Current Application #
  • App Process Date
  • Grade
  • School
  • SIS Data
  • Birthdate
  • Student SSN
  • Is DC
  • Verification
  • Inactive
  • Phone 1
  • Phone 2
  • Address
 

. 

Table of Contents

Locating a Student

RecordView

Record

DetailsLocateLocating a Student Record

AnchorLocate

  1. From the Home tab, select Student Lookup.

  2. Enter the Search data in the Filter and Search section. Select Refresh or hit the <Enter> key to begin

the search.

Name - Student's name (First, Last, or any portion)

TipYou may enter a full or partial name to complete a search. The more complete

  1. the

name, the fewer the results. (e.g. Tyzea Smith, Ty Smith, T Smith)

Complete name may be entered as First Last or Last,First. (e.g. John Doe, Doe, John)

Students with (Paternal) Surname-(Maternal) Surname or any variation thereof will appear in the

  1. search

results when entering all or part of the multiple last name. (e.g

  1. .

Cruz-Perez, Cruz Perez, Cruz, Perez)


  • Student # - Student's ID number
  • SIS Data - Student Information System Data
    • ExpandtitleApplication ID -

    1. Select the ellipsis icon next

    to the field

    1. to

    open

    1. the Application

    Search window.

    The application can be located using Application ID, Delivery Bag ID, Reference Number, Batch Code, From School, or Email Address searches.

    Info
    titleEmail Address Search

    The Email Address search will search for email addresses listed on an application. This differs from conducting a Demographic email address search in the main Student Lookup screen, which searches for results in the student records. 

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  • School - Choose a school from the drop-down menu to filter the search by school.
  • Include Inactive - Includes inactive students in the search.

  • Demographic - Searches for demographic data in a student record such as address, street name, street number, unit number, unit type (apt, ste), phone 1, phone 2, fax, email, and head of household name.

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    •  Return to Top

    AnchorViewingRecordDetailsViewingRecordDetails

    1. ID field to search for Students.

      Image Added

    Viewing Record Details

    Info

    Student Record details may only be viewed. Any changes to the student's record (Student Number, SIS Key, SIS Data, School, etc.) should be made in the imported Student Information System (SIS) file.

    1. From the Home tab, select Student Lookup.

    2. Search for the Student using the procedure found in Locating a Student Record.

    3. Select the student's name from the list and click

     View Student

    1.  View or double-click on the student's name.

    <screenshot>
    1. Image Added

    2. View student record details. When you are done, click Close or the X in the View Student tab.

    ExpandtitleIdentification and Enrollment
    Expand
    titleAddress and Contact Info

     

    Expand
    titleStatus

     

     

    • Student Number - The number associated with the student/student record.
    • First Name - Student's first name.
    • MI - Student's middle initial.
    • Last Name - Student's last name.
    • Suffix - Suffix of the student's name (e.g. Jr, II, IV).
    • Birthdate - Student's date of birth.
    • Student SSN - Student's social security number.
    • Gender - Student's record assigned gender.
    • Grade - Current grade in which the student is associated.
    • Inactive Date - Date the student changed from an active student status to an inactive student status.
    • School - Current school in which the student is enrolled.
    • SIS Key - An alphanumeric code, up to 32 characters, associated with the student information system.
    • SIS Data -  An alphanumeric code, up to 100 characters, associated with the student information system.
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    Image Modified
     

     

    Close - Closes the current record tab.