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The Utilities Menu

The Utilities Menu allows you to do many things, including changing your password, backup the database, import employees, reassign PINs and export your data.

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password password

Change Password 

If you wish to change your password, this button allows you to easily do so. 

1. Click Change Password.
   
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2. The following window will appear. 
   
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3. Simply type in your old password in the Old Password box.  Then, type your new password in the New Password box.  Finally, retype your new password in the Confirm Password box.  Click Ok.  If your old password is correct and your new password is identical in both boxes, you will have changed your password.  

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backup backup

Backup Database

This button allows you to easily and quickly backup your information to a local computer. 

1. Click the Backup Database button.

   
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2. The following screen will appear. Your backup location should already appear in the Backup Path window.  If it does, click ok and your data will be backed up.
   
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3. If the Backup Path isn't specified, or is incorrect, click the small button below the X and to the right of the Backup Path box. 
   
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4. Once you click this button, you will be able to select the location of your database to complete your backup.
   
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importemployees importemployees

Import Employees

The sub- section gives in-depth information about importing batches of employees into

Time Keeper.  It can be a bit overwhelming if you do not have a strong background in XML and databases. 

We advise having your local Tech Support manage the imports.

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pins pins

Reassign PINs

Time Keeper gives supervisors the ability to reassign PINs in certain instances.  The three settings for PINs, found in the Administration and Maintenance–>System Settings -->Time Keeper Tab are Random, Employee Number and Manual.  In order for you to reassign PINs, the setting must be configured to manual. 

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Once you are sure that the setting is Random, you may proceed.

1. Click the Reassign PINs button.
   
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2. The following window will appear.
   
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3. You will see a window that asks you if you wish to reassign PINs to everyone or just the employees without PINs. 
   
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   Note
   It is recommended you only assign missing PINs.

4. Click OK and the database will be updated after a minute or so.

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export export

Export Data

This button allows a user to run a Data Export.  To set up the Export, a supervisor must first set up the Export under the Administration and Maintenance Tab.

1. Click the Export button. 
   
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2. The following window will appear.  The number of Data Exports seen will depend on how many have been created by supervisors.  In this case, there is one, New Export.
   
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3. Select the Data Export you wish to perform and click Run.
   
   
4. Depending on the Export, you may see the following window asking you to narrow the export by date.  If so, select the date and click Ok.
   
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5. Once you click Ok, you will see the following window.  Be patient.  The export may take a few minutes to generate.
   
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6. You will see a progress bar move as the export is created.  Once it is complete, the window will close, leaving you at the Dataset Criteria window.  Your export will have been saved in the specified location.  The export was successful!