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DataCenter End of Year Instructions - 20222023-2023 2024 School Year The following document will guide you through the End of Year procedure for MCS DataCenter. |
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Do I need to be running a particular version to perform an End of Year?
Version 1314.0 or higher is required to run the End of Year process. The current version number can be located by looking in the upper left of the application.
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Once the End of Year process has been run, all other applications that communicate with DataCenter will continue communicating with the previous year's database until each End of Year process is performed. If any upgrades or setting changes need to be pushed out to these applications, you must log in to the prior year's DataCenter database to affect these changes.
If you do not want SIS special circumstances in Franklin to import back in from the SIS file, you must ensure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the MCS Task Scheduler could result in the circumstances being re-enabled when the Franklin Beginning of Year process is run.
What should I do if I am unsure how to proceed?
If you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact Support for assistance.
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Log in to into DataCenter
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Please note the following steps do not apply to everyone. The steps stating "Required" apply to all Districts. |
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Locate and click on School Maintenance.
For each school that is no longer active, click in on the Inactive box. Then, click Ok.
⛔ Duplicate Site Code Maintenance
While deactivating schools, review site codes to ensure there are no duplicates. If duplicate site codes exist, you must make corrections before continuing to the next step. If you do not make corrections, you will receive an error.
Jump to New Row
Jump to New Row has been added to DataCenter. This allows you to jump to the last row of the school maintenance list to add new schools and is especially useful for districts with many schools to maintain.
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Enable End of Year process (Required)
From the Admin tab, select District Setup.
Your District should be highlighted with an arrow pointing at the name. If you do not see it upon the window opening, use the scroll bar to locate it. If your District is not selected, click on it to select it.
Select the Enable End-of-Year Process checkbox, then click Ok.
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Log in to DataCenter.
From the Admin tab, locate Maintenance and select School-Year Maintenance.
Insert a new record for the upcoming school year. Then, click Ok to save changes.
Select the blank bottom row in the graph.
In the Description column, enter information for the upcoming school year (e.g., 20232024-2024 2025 school year).
Enter the actual Start Date and End Datedates for the upcoming year in the cells provided. You should enter the days and months as two digits and the year as four digits (e.g., 07/25/20232024).
In the SchoolYear column, use the drop-down menu to select the appropriate year. For the 20232024-2024 2025 school year, you would select SY2023 2024 SY2024 2025.
In the Attached to DB column, use the drop-down menu and select MCS_DATACENTER.
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