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title2.7 - New Features

Added new permissions

  • Edit timesheets/generate missing times. TK-98 Gives controlled access to authorized staff to make edits to timesheets.
  • Import external plugins. TK-96 Gives controlled access to authorized staff to import external plugins.
  • Create/delete timesheets. TK-98 Gives controlled access to authorized staff to create or delete timesheets.
  • Approve timesheets.TK-97 Gives controlled access to authorized staff to approve timesheets at the various levels (lower level/detail record, higher level/header record).
Step 1:
  1. From the Administration and Maintenance tab, select Permissions.
Step 2:
  1. At the bottom of the window, place a checkmark for each permission allowed for a user's role.
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External Plugins

Download and Import Custom PluginStep 1:

  1. Login to the Customer Portal with your username and password.
Step 2:
  1. Locate and click on the Newton folder. Next, click on the Plugins folder. Then, click on the correct plugin to download the file to your local or network drive.
Step 3:
  1. From the Administration
and 
  1. and Maintenance tab, click on Advanced Setup. Then, select External Plugins.
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Step 4:
  1. Click the Add button.
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Step 5:
  1. Locate the plugin file from your local or network drive. Then, click Open.
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Step 6:
  1. Click OK to install the plugin.
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Step 7:
  1. You should now see the custom plugin in the list. Click Close.
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Step 8:
  1. In order to load the plugin, you must restart TimeKeeper. Click OK.
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  2. Anchor
    Restart
    Restart
Step 9:
  1. Click the red X to close the program or click the TimeKeeper icon in the top, left corner of the window and select Close TimeKeeper.
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Step 10:
  1. Login to TimeKeeper.
Note

You may click on Administration and Maintenance → Advanced Setup → External Plugins to ensure the plugin has been loaded.


Install Custom TablesStep 1:

  1. From the Administration and Maintenance tab, click Advanced Setup. Then, select Custom Tables.
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Step 2:
  1. Click the Add button.
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Step 3:
  1. Select the correct custom table to install. Then, click Ok.
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Step 4:
  1. MCS must approve the installation. Click Submit Request. Then, contact Support by creating a case in the Customer Portal, emailing Support, or contacting your MCS representative.
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Step 5:
  1. Once MCS has released your installation request, you must restart the program as indicated in Download and Import Custom Plugin - Step 9.
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Step 6:
  1. Login to TimeKeeper.
 
Note

You may click on Administration and Maintenance → Advanced Setup → Custom Tables to ensure the custom table has been loaded.


 

Establish System Settings for Time Sheet ApprovalStep 1:

  1. From the Administration and Maintenance tab, select System Settings.
Step 2:
  1. Click on the Time Sheets tab. Then, use the drop-down menu of the Time Sheet Approval option and select the correct custom table.
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Step 3:
  1. Click the gear Image Modified icon to establish Cost Center user settings.
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Step 4:
  1. Click in the User column next to the asterisk * and slect a user from the list of available users. Next, click in the Cost Center column and select the correct Center for the user. Repeat the process for all users who are authorized to approve time sheets. Then, click Apply or Ok. By clicking Apply, changes are saved and the Setup Approvable Cost Centers window remains open. Clicking Ok closes the window after applying changes.
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Step 5:
  1. Click Ok in the System Setup window to apply changes.
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Establish Pay Periods (if applicable)Step 1:

  1. From the Administration and Maintenance tab, click Advanced Setup. Then, select Pay Periods.
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Step 2:

  1. Click the Add button and use the calendar tool to establish the Start Date and End Date for a pay period. Then, click Ok.

    Note

    If pay periods are consecutive, you can simply click the Add button again to automatically add additional pay periods. Use the calendar tool to adjust pay periods if they differ.

 

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  1.  

Time Sheet Approval - Lower LevelStep 1:

  1. Login to TimeKeeper.
Step 2:
  1. From the Home tab, select Time Sheets.
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Step 3:
  1. Use the drop-down menu to select a pay period. Then, click Refresh.
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Step 4:

  1. Click Calculate Missing.

    Note

    You will see a series of processes running. You may receive a message that some time sheets could not be calculated because employees are still clocked in. Click Ok.

    Note

    You may receive a message if there are no missing time sheets for the selected pay period. Click Ok.

 

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Step 5:

  1. Use the drop-down menu of the Work Site Cost Center to narrow employees in your cost center and click Refresh. Then, select an employee from the list to review and approve the employee's time.

    Note

    Some employees, as the one highlighted in blue below, may have varying and/or multiple Employee Cost Centers and Work Site Cost Centers in which time is accumulated.

 

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Step 6:
  1. You may choose to Review Clock In/Out Events and Review Absent Records by clicking the appropriate options. Once you have reviewed an employee's time and made necessary edits (if permission allows), click Approve.
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Step 7:
  1. Once a time sheet has been approved, a time and date stamp and the user approving the time sheet will post. Click Ok.
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    Approval for Multiple Cost Centers
    If an employee worked at multiple cost centers during a pay period, you may still approve time worked during your supervisory location by following Steps 6 & 7 above. The other supervisor(s) or a staff member with higher level permissions will need to approve the remaining time for the employee's hours to be complete.
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Step 8:
  1. Continue the review and approval process for each employee by following Steps 5 - 7 above. Click Close when you are done.
Note

Each employee with an approved time sheet appears highlighted in green. Employees with time sheets approved at all levels will be indicated with a time and date stamp as well as the user name of the person approving time. If an employee has been highlighted green but does not have a time and date stamp and the name of a person approving time, the time sheets for all locations in which the employee worked have not yet been approved.


Time Sheet Approval - Higher LevelStep 1:

  1. Login to TimeKeeper.
Step 2:
  1. From the Home tab, select Time Sheets.
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Step 3:
  1. Use the drop-down menu to select a pay period. Then, click Refresh.
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Step 4:

  1. Click Calculate Missing.

    Note

    You will see a series of processes running. You may receive a message that some time sheets could not be calculated because employees are still clocked in. Click Ok.

    Note

    You may receive a message if there are no missing time sheets for the selected pay period. Click Ok.

 

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Step 5:

  1. Select an employee from the list to review and approve the employee's time by clicking Edit Details.

 

  1. Note

    You may choose to use the drop-down menu of the Work Site Cost Center to narrow employees for a particular cost center. Next, click Refresh.

     


    Note

    Higher level staff can approve all time sheets for employees that have varying and/or multiple Employee Cost Centers and Work Site Cost Centers where time is accumulated.

 

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Step 6:
  1. You may choose to Review Clock In/Out Events and Review Absent Records by clicking the appropriate options. Once you have reviewed an employee's time and made necessary edits, click Approve.
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Step 7:
  1. Once a time sheet has been approved, a time and date stamp and the user approving the time sheet will post. Click Ok.
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    Example 2
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Step 8:
  1. Continue the review and approval process for each employee by following Steps 5 - 7 above. Click Close when you are done.

 

 

 
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