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The Advanced button allows you to Export Data, Import Student Data, Refigure Eligibility, Reset Local Settings, and complete End of Year processes. |
From the Utilities tab, locate and click on the Advanced button.
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In order to Export Data, an export file must first be established in Exports in the Administration and Maintenance section. |
- From the Utilities tab, locate Advanced Setup. Then, select Export Data.
- Select the data set you wish to export. Then, click Run.
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You will see the export processes run. Once they have completed, locate and open your export file to review for accuracy.
- If you would like to details of previously exported data sets, click the View Log button.
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The Import Student Data function allows data to be imported when converting from WinFSFR or 3rd party data. Importing student data should only be performed by Support Staff. For assistance, contact Support.
Location: Utilities → Advanced Setup → Import Student Data
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Examines the status of students and recalculates statuses and expiration dates based on current system settings.
- From the Utilities tab, locate Advanced Setup. Then, select Refigure Eligibility.
Establish eligibility refiguration standards. Then, click Ok
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The resetting of local settings allows the ability to restore any setting changes (layout, column/row positions, scanner settings, recent students/applications) to the original settings. This only affects individual user's settings.
- From the Utilities tab, locate Advanced Setup. Then, select Reset Local Settings.
- Select which local setting you wish to reset. Then, click Ok.
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You will see processes running while the system refigures eligibility.
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End of Year processes create an archive of the current year. End of Year should not be performed until the school year has ended and all processes have been completed in all systems. End of Year must be completed in a specific order and may vary from year to year; therefore, an RSS notification will be sent out when processes may first be initiated. Complete directions for End of Year/Beginning of Year steps are located in the Knowledge Center.
Location: Utilities → Advanced → End-of-Year
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Shrink Database
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Databases can expand during upgrades limiting space on the server. Shrinking the database compresses files thus preventing bloated files.
- From the Utilities tab, locate Advanced. Then, select Shrink Database.
- Establish how the database should be shrunk. Then, click Ok.
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- You will see a series of processes running while the database(s) is shrunk. Click Ok once the processes have completed.
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The Upgrade Test and Prior-Year Databases utility looks at the version of the test or prior-year database and attempts to upgrade those databases to the most recent version of the software.
From the Utilities tab. locate Advanced. Then, select Upgrade Test/Prior-Year Databases.
Note You will see a series of processes running while the system examines databases.
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