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The following document will guide you through the End of Year procedure for MCS DataCenter. |
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Login to DataCenter using the system manager's user name and password.
Step 2 - Launch the Program Upgrades
Locate and click on the WinFSCM tab, then select Program Upgrades.
Step 3 - Download the upgrade
- WinFSCM should already have a check next to it indicating you wish to upgrade it. If it does not, click on the box so a check mark appears.
- Next, click Check the Web. This will download any available upgrades.
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Locate and click on the Admin tab, then select the Maintenance option.
Disable inactive Schools (if applicable)
Locate and click on the School Maintenance option.
For each school that is no longer active, click in the Inactive box. Then, click Ok.
Disable inactive Grades (if applicable)
Locate and click on the Grade Maintenance option.
For each grade that is no longer active, click in the Inactive box. Then, click Ok.
Disable inactive Tracks (if applicable)
Locate and click on the Tracks option.
For each track that is no longer active, click in the Inactive box. Then, click Ok.
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Disable Auto-Synchronization with WinFSFR (WinFSFR users)
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Locate and click on the Admin tab, then select the System Functionality option.
Step 2 - Disable auto-synchronization with WinFSFR
Deselect the Enable real-time auto-synchronization with WinFSFR option. Then, click Ok to save the changes.
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Enable End of Year process (Required)
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Locate and click the Admin tab, then select the District Setup option.
Step 2 - Enable the End of Year process
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- Next, select the Enable End-of-Year Process option. Then, click Ok.
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WinFSCM End of Year Settings (WinFSCM users)
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Locate and click on the WinFSCM tab, then select the System Setup Parameters option.
Step 2 - Choose schools to set the End of Year Parameters
Select a school and click Edit Parameters.
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Step 3 - Set End of Year Parameters |
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- You have a few options at this point. You may click Ok to save the changes only to the default school or you can click Apply to save the changes to multiple schools.
- In the Apply window, you can also choose to save changes to the current school, all schools, or a particular school type.
- Click OK once you have completed all parameter updates.
- You should now see the Setup Remote WinFSCM Parameters window. Click Close.
- You have completed updating parameters and should see the primary MCS DataCenter window.
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Locate and click on the Admin tab, then select the End of Year Process option.
Step 2 - Read the Warning Message
A warning message will pop up stating the following message.
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The end of year process will create a new datacenter database after backing up the old database. All other MCS Software packages will then communicate to the OLD database until they perform an end of year process; at which time they will begin communicating with the NEW database. You must be certain that you want to start a new school year before proceeding. Press <OK> to proceed with the end of year process; or, <CANCEL> to quit this screen without taking any action. |
Read the warning and check the box declaring that you understand the procedure. Then, click Ok.
Step 3 - Run the Process
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- A window will appear stating the process has been successfully completed. Click Ok to finish.
Exit out of DataCenter.
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Login to DataCenter. Locate and click the Admin tab, mouse over the Maintenance option to expand the choices and select the School-Year Maintenance option.
Step 2 - Insert a new record for the upcoming school year
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- Click Ok to save the changes.
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End of Year Information for Other MCS Modules (WinFSCM users)
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- WinFSCM End of Year - The next time WinFSCM is launched from any computer, it will download the latest upgrade from DataCenter updating the parameters and settings that you set for the DataCenter End of Year process. After this process has completed, the End of Year process for WinFSCM can be executed.
- Locking the prior year database - Choosing this option will prevent WinFSCM from updating a database from a previous year by disabling communication. If you need to prevent WinFSCM from updating a past database (e.g. 2012-2013 DataCenter database), you can lock the database by clicking on the Admin tab and selecting Previous Year Databases.
- Select the Locked option by clicking in the box of the database for the MCS_DATACENTER_2011_2012 database. Click Ok to save the changes.
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Enabling Communication with WinFSFR - Free & Reduced (WinFSCM users)
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Locate and click the Admin tab, then select the System Functionality option.
Step 2 - Enable auto-synchronization with WinFSFR
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- Click Apply and then Ok to save the changes.
- Click Apply and then Ok to save the changes.
You have successfully completed End of Year processes for DataCenter.