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The following document will guide you through the End of Year procedure for MCS DataCenter. |
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- Finally, click Cancel to close the Program Upgrades window.
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Inactivate Schools, Grades, and/or Tracks (Optional)
Inactivating Schools, Grades, and/or Tracks will cause records to be inactivated and then permanently deleted during End of Year processes.
Open the Maintenance section
Locate and click on the Admin tab, then select the Maintenance option.
Disable inactive Schools (if applicable)
Locate and click on the School Maintenance option.
For each school that is no longer active, click in the Inactive box. Then, click Ok.
Disable inactive Grades (if applicable)
Locate and click on the Grade Maintenance option.
For each grade that is no longer active, click in the Inactive box. Then, click Ok.
Disable inactive Tracks (if applicable)
Locate and click on the Tracks option.
For each track that is no longer active, click in the Inactive box. Then, click Ok.
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Disable Auto-Synchronization with WinFSFR (WinFSFR users)
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Step 2 - Read the Warning Message
A warning message will pop up stating the following message.
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The end of year process will create a new datacenter database after backing up the old database. All other MCS Software packages will then communicate to the OLD database until they perform an end of year process; at which time they will begin communicating with the NEW database. You must be certain that you want to start a new school year before proceeding. Press <OK> to proceed with the end of year process; or, <CANCEL> to quit this screen without taking any action. |
Read the warning and check the box declaring that you understand the procedure. Then, click Ok.
Step 3 - Run the Process
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- In the column titled Description, enter information for the upcoming school year (e.g. 20122013-2013 2014 School Year).
- Enter the actual Start and End dates for the upcoming year in the cells provided. You should enter the days and months as two digits and the year as four digits (e.g. 08/01/20122013).
- In the SchoolYear column, click on the cell to drop down choices and select the appropriate year. In the 20122013-2013 2014 school year, you would select SY2012SY2013_20132014.
- You need to Attach to Database. Click on the cell to drop down choices and select MCS_DATACENTER.
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