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The following document will guide the user through the End of Year procedure for MCS DataCenter. |
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Frequently Asked Questions
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You must be logged in as a user with sufficient privileges for creating a database on the SQL Server. The user MCS.Datacenter.Sysmgr has this level of permission by default (unless the user was modified by your SQL Server Administrator). |
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What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact MCS Support for assistance.
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Upgrade WinFSCM
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Skip this section if your District does not use WinFSCM, as it is the only application that currently utilizes DataCenter for program upgrades. All other application upgrades are managed through the MCS Application Server/Admin Console. |
Step 1 - Login
Login to DataCenter using the system manager's user name and password.
Step 2 - Launch the Program Upgrades
Locate and click on the WinFSCM tab, then select Program Upgrades.
Step 3 - Download the upgrade
- WinFSCM should already have a check next to it indicating you wish to upgrade it. If it does not, click on the box so a check mark appears.
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- Finally, click Cancel to close the Program Upgrades window.
Disable Auto-Synchronization with WinFSFR
Step 1 - Open the System Functionality section
Locate and click on the Admin tab, then select the System Functionality option.
Step 2 - Disable auto-synchronization with WinFSFR
Deselect the Enable real-time auto-synchronization with WinFSFR option. Click Apply and then Ok to save the changes.
Enable End of Year process
Step 1 - Open the District Setup section
Locate and click the Admin tab, then select the District Setup option.
Step 2 - Enable the End of Year process
- Your district should have an arrow pointing at the name and be shown highlighted in a different color. If you do not see it upon the window opening, use the scroll bar to locate it. If your district is not checked, click on it to select it.
- Next, select the Enable End-of-Year Process option. Click Apply and then Ok.
WinFSCM End-of-Year Settings
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Skip this section if your district does not use WinFSCM. |
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Please read this section carefully. This procedure affects the entire district's End-of-Year process. |
Step 1 - Open the WinFSCM School/Parameter setup section
Locate and click on the WinFSCM tab, then select the System Setup Parameters option.
Step 2 - Choose schools to set the End of Year Parameters
Select a school and click Edit Parameters.
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Step 3 - Set End of Year Parameters |
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- You have a few options at this point. You may click Ok to save the changes only to the default school or you can click Apply to save the changes to multiple schools.
- In the Apply window, you can also choose to save changes to single school, all schools, or type 'DHS, DMHS' schools. You can also choose to only save the parameters that you have changed.
- Click OK once you have completed all parameter updates.
- You should now see the Setup Remote WinFSCM Parameters window. Click Close.
- You have completed updating parameters and should see the primary MCS DataCenter window.
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Select All Schools to ensure the changes are applied to all schools within the district. It is recommended at this point the district considers which parameter values to push down to the school sites. If the district chooses to push out every parameter set up in Step 2 with this process, the Apply only parameters that have changed should be unchecked. If this is not done, the system will only communicate the values that have been updated in this session. |
Running the End of Year Process
Step 1 - Start the End-of-Year Process
Locate and click on the Admin tab, then select the End of Year Process option.
Step 2 - Read the Warning Message
A warning message will pop up stating the following message.
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The end of year process will create a new datacenter database after backing up the old database. All other MCS Software packages will then communicate to the OLD database until they perform an end of year process; at which time they will begin communicating with the NEW database. You must be certain that you want to start a new school year before proceeding. Press <OK> to proceed with the end of year process; or, <CANCEL> to quit this screen without taking any action. |
Read the warning and check the box declaring that you understand the procedure.
Step 3 - Run the Process
- Click Ok to run the End of Year process.
- A window will appear stating the process has been successfully completed. Click Ok to finish.
Creating a New School Year
Step 1 - Open the School Year Maintenance section
Locate and click the Admin tab, mouse over the Maintenance option to expand the choices and select the School-Year Maintenance option.
Step 2 - Insert a new record for the upcoming school year
- Select the blank bottom row in the spreadsheet.
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- Click Ok to save the changes.
End of Year Information for Other MCS Modules
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Skip this section if your district does not use WinFSCM. |
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- Select the Locked option by clicking in the box of the database for the MCS_DATACENTER_2010_2011 database. Click Apply and then Ok to save the changes.
Enabling Communication with WinFSFR - Free & Reduced
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Skip this section if your district does not use WinFSCM. |
Step 1 - Open the System Functionality section
Locate and click the Admin tab, then select the System Functionality option.
Step 2 - Enable auto-synchronization with WinFSFR
- Select the Enable real-time auto-synchronization with WinFSFR option.
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