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The following document will guide the user through the End of Year procedure for MCS DataCenter. |
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Locate and click on the Admin tab, then select the System Functionality option.
Step 2 - Disable auto-synchronization with WinFSFR
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Deselect the Enable real-time auto-synchronization with WinFSFR option. Click Apply and then Ok to save the changes.
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Select a school and click Edit Parameters.
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Step 3 - Set End of Year Parameters. |
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- You have a few options at this point. You may click Ok, to save the changes only to the default school or you can click Apply to save the changes to multiple schools.
- In the Apply window, you can also choose to save changes to single school, all schools, or type 'DHS, DMHS' schools. You can also choose to only save the parameters that you have changed.
- Click OK once you have completed all parameter updates.
- You should now see the Setup Remote WinFSCM Parameters window. Click Close.
- You have completed updating parameters and should see the primary MCS DataCenter window.
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Select All Schools to ensure the changes are applied to all schools within the district. It is recommended at this point the district consider considers which parameter values to push down to the school sites. If the district chooses to push out every parameter set up in Step 2 with this process, the Apply only parameters that have changed should be unchecked. If this is not done, the system will only communicate the values that have been updated in this session. |
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Step 2 - Read the Warning Message
A warning message will pop up stating the following message.
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The end of year process will create a new datacenter database after backing up the old database. All other MCS Software packages will then communicate to the OLD database until they perform an end of year process; at which time they will begin communicating with the NEW database. You must be certain that you want to start a new school year before proceeding. Press <OK> to proceed with the end of year process; or, <CANCEL> to quit this screen without taking any action. |
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Creating a New School Year
Step 1 - Open the School Year Maintenance section
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Locate and click the Admin tab, mouse over the Maintenance option to expand the choices and select the School-Year Maintenance option.
Step 2 - Insert a new record for the upcoming school year
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- Select the blank bottom row in the spreadsheet.
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- In the SchoolYear column, click on the cell to drop down choices and select the appropriate year. In the 2012-2013 school year, you would select SY2012_2013.
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Skip this section if your district does not use WinFSCM. |
Step 1 - Open the System Functionality section
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Locate and click the Admin tab, then select the System Functionality option.
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