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Step 2: Enter the District information in the proper fields.

• • District Name - The name of the District (Not editable. Set by MCS/DataCenter).
  • District Code - Abbreviated code for your District (Not editable. Set by MCS/DataCenter).
  • MCS ID - A numeric identifier for your district (Not editable. Set by MCS/DataCenter).
  • Address Line 1 - District's mailing address.
  • Address Line 2 - District's mailing address continued.
  • City - District's city.
  • State - District's state.
  • Zip Code - District's zip code

Step 2: Enter the Miscellaneous setup information.

• • Prior-Year Expiration Date - Enter the expiration date of the prior-year applications. Click the ellipses (...) to open a calendar.
    
  • Current School Year - Select the current School Year from the drop-down menu.
    
    
  • Backup Path Relative to Client - Enter the location where the system will place backups relative to the workstations.

• • Backup Path Relative to Server - Enter the location where the system will place backups relative to the servers (usually a folder on the server's local drive).

• • Skip alert check for users that cannot see details - Select this option to skip Alert Checks at start up for users who do not have access to the alert details.
    
    
  • ApplyForLunch Integration ID - If your district utilizes the ApplyForLunch service, enter the Integration ID number (supplied by MCS Software).
    
    
  • Database GUID - The GUID for the current database (not editable).

• • Max Parallel Database Connections - Enter the maximum number of database connections to use when processing parallel operations against the database.

• • Show News and Announcements on Startup - Select this option if you want News and Announcements to be displayed when starting the program (leave unchecked to disable this option).

Step 1: Select the Datacenter tab.

Step 2: Select the appropriate Datacenter options.

• • Database Guid - The identifier of the currently attached DataCenter database (not editable).
  • Next-Year Guid - Next year's DataCenter database identifier. This field will be blank if the End of Year is not enabled in DataCenter.
    
  • Add Inactive Students - Select this option to add inactive students from the database when downloading.

• • • Select All
    • Severe Need
    • Homeless
    • Indian Reservation
    • Migrant
    • Per Administrator
    • Runaway
    • Institutionalized
    • Headstart Free
    • Headstart Reduced
    • Disaster Relief
    • Foster Child
    • Declining Benefits
      

• • Load All Students into Memory on Full Sync - Select this option to load all students when performing a full sync with DataCenter.

Step 1: Select the Reports tab.

Step 2: Select the appropriate Reports options. Delete text in the Report Titles that will not be used.

• • Report Title 1 - Enter the first default title line that will appear on all reports.
  • Report Title 2 - Enter the second default title line that will appear on all reports.
  • Report Title 3 - Enter the third default title line that will appear on all reports.
  • Confidential Data Statement - Enter the default confidentiality statement that will appear on all reports containing confidential data.
  • Show Names as Last, First - Select this option to list students in a last name - first name order.

Step 1: Select the Application Processing tab.

Step 2:  Select the appropriate Application Processing options.

• • SNAP Case Number Validation Rules - Select the validation type from the drop-down menu.
  • Numeric Case Number
  • Alpha-Numeric Case Number

• • • The Numeric and Alpha-Numeric rules can be configured by selecting the icon to the right of the drop-down menu.
      
      

• • None
    
    
  • Regular Expression Case Number - The Regular Case rules can be configured by selecting the icon to the right of the drop-down menu.
    
    
    

• • TANF Case Number Validation Rules - Select the validation type from the drop-down menu. The TANF Validation Rules can be configured the same as the SNAP rules above.

• • • Numeric Case Number
    • Alpha-Numeric Case Number
    • None
    • Regular Expression Case Number
      

• • Share SNAP Case Numbers- From the drop-down menu, select when to share case numbers of students on the same application.
    • Always
    • When No Income
    • Zero

• • Share TANF Case Numbers- From the drop-down menu, select when to share case numbers of students on the same application.
    • Always
    • When No Income
    • Zero

• • Require Case Number Recipient Name - Select this option to require recipient names for SNAP/TANF case numbers.

• • Multiple Application Rules - From the drop-down menu, select which application to use if multiple applications are available.
    • Best - Uses the application with the best status.
    • Newest - Uses the most recent application.

• • Zero-Income Evaluation - From the drop-down menu, select how Zero-Income applications will be considered in relation to other applications.

• • • Only use Zero-Income App if it newest
      
    • Zero-Income is better than Reduced
      
    • Zero-Income is worse than Reduced

• • Zero Income Expiration Days - Set the number of days a Zero-Income Application is eligible for free meals before expiring.

• • Require Income from Each Person - Select this option to require every person on an application to have an income amount or no-income checkbox listed. The USDA requires that each household provide the total amount of their current income, and income must be identified with the source and the individual who received it. If a household member does not receive an income, there must be an indication of Zero Income on the application.

• • Apply Special Circumstances from Application - Select this option to apply the special circumstances listed on an application.

Step 1: Select the Application Review tab.

Step 2: Enter the Miscellaneous Application Review information.

• • Hold Applications for Review - Select which applications should be automatically held for review.
    • Hold All Online Applications for Review
    • Hold DC Students for Review
    • Hold SNAP/TANF Applications for Review
    • Hold Foster Students for Review
    • Hold Applications with Duplicate Incomes for Review
    • Hold Second Applications with Increasing Benefits for Review
    • Hold All Scanned Applications for Review
    • Hold Inactive Students for Review
    • Hold Zero Income Applications for Review
    • Hold Applications Signed by Emancipated Minors for Review
    • Hold Applications with Student Incomes for Review
    • Hold Second Applications with Decreasing Benefits for Review

• • High Total Members - If the household contains the same or more members than the set threshold, the application will be held for review.
    
    
  • High Total Income - If the total household income exceeds the set amount, the application will be held for review
    
    
  • Second Application too Soon - If a second application is received the set number of days from the first application, it will be held for review.
    
    
  • High Zero-Income Count- If the amount of zero-income applications is the same or more than the set threshold, the application will be held for review.

     

  • Confident Match Rules - Rules for a fuzzy match result to be considered confident. Select the relevant rules from the drop-down menu.
    
    • Low Second Score
    • Exact Birth date
    • Exact School
      
      
  • Confident Match High Score - The high score must be above the set number for a fuzzy match to be confident.
    
    
  • Confident Match Low Score - The second highest score must be below the set number for a fuzzy match to be confident.
    
    
  • Application Reference Number is Read-Only - Select to make the reference number read-only. When editing, the user would be unable to make changes to the reference number (reference number is always read-only for online applications).
    
    
  • Automatically enter Edit-Mode when no students have been processed yet - During Application Review, automatically toggle to Edit Mode (without prompting for comments) if none of the students on the applications have been processed.
    
    
  • Auto-Accept Ignorable Problems for DC Students - Ignorable problems (such as incomplete, suspicious income, etc.) will not cause the application to be held for review if the student is currently Directly Certified.

Step 1: Select the Grace Periods tab.

Step 2: Select the appropriate Grace Period options.

• • Grace Period Days - Enter the number of days to allow students to remain on their old status when benefits are decreasing.
    
    
  • Give Grace Period on Edit Application - Choose an action from the drop-down menu regarding Grace Periods for application edits that result in decreased benefits.
    
    
    • No
      
    • Yes
      
    • Prompt
      
      
  • Give Grace Period for Verification Expiration - Select this option to give a grace period for applications expiring due to incomplete/incorrect verification responses.
    
    
    Apply Grace-Period when Decreasing Benefits
    Select the starting date to begin the grace period before decreasing benefits.

• •  Permanent Status:

• • Prior Year Status:

• • Temporary Status:

Step 1: Select the Verification tab.

Step 2:  Enter the appropriate Verification data.

• • Expiration Date - Enter the date to expire the Verification samples. Verification grace periods (if any) will begin on this date.
    
    
  • Sample Type - Select the type of sample verification to generate.

• • • Basic - 3% of all applications (max 3000) taken from error prone.
    • Focused - 1% of all applications (max 1000) taken from error prone + 1/2% of all case-number applications (max 500).
    • Random  - 3% of all applications (max 3000).

• • Percent of Eligible Applications to Pick - Enter the percentage of eligible applications to pick for verification (in addition to case-number applications for a Focused sample type)
    
    
  • Maximum of Eligible Applications to Pick - Enter the maximum number of eligible applications to pick for verification (in addition to case-number applications for a Focused sample type)
    
    
  • Sample Population As-Of - Set the month and day cutoff to use when evaluating the verification pool to determine the required sample size.
    
    
  • At the beginning of the day - Select this option if the sample size is to be based on the beginning of the day chosen above. 
    
    
  • Percent of Case-Number Applications to Pick - Enter the percentage of case-number applications to pick for verification (Focused Sample only).
    
    
  • Maximum of Case-Number Applications to Pick - Enter the maximum number of case-number applications to pick for verification (Focused Sample only).
    
    
  • Count Non-Pickable Applications in the Sample-Pool - Select to include non-pickable applications in the number of approved applications from which the sample percentages are calculated.
    
    
  • For-Cause Expiration Days - Set the number of days that applications selected for verification For-Cause are given to respond before expiring. Grace periods (if applicable) begin at expiration.

Step 1: Select the Email tab.

Step 2:  Enter the appropriate Email data.

• • Relay to SMTP Server - Select to send email messages utilizing a SMTP Relay Server.
    
    
    • Hostname - Enter the SMTP Relay Server host name or IP address.
      
      
    • Port - Enter the SMTP Relay Port Number (typically 25 for non-SSL, and 465 for SSL).
      
      
    • Enable SSL - Select to enable SSL Communication with the SMTP Relay.
      
      Authentication Mode
    • Anonymous - Select to use Anonymous Authentication.
      
      
    • Basic - Select to use Basic Authentication (Username - Password).
      
      • Username
      • Password
        
        
    • Windows - Select to use Windows Authentication
      
      
  • Send to Pickup Directory - Select this option to send email to the user-specified folder instead of relaying through a SMTP server.