Page Comparison

Step 1: Select the Direct Certification tab.

Step 2: Enter the Direct Certification setup information.

• • Direct Certification Plugin - Select the Direct Certification Plugin from the drop-down menu. Click the icon to the right of the drop-down menu to configure the selected DC import file.
  • Select File Format to setup the DC File export function.

• • Queue DC Letters - Select this option to queue Direct Certification Approval Letters at time of approval.

• • State Match Field - Select the field to be used for a State DC Match from the drop-down menu .
    • Student Number (Exact)
    • Student Number (Exact)
    • SIS Data (Exact)
    • SIS Data (Numeric)
    • SIS Key

• • Eligibility Priority- From the drop-down menu, select the priority of the DC application when other applications or circumstances are available.
    • DC overrides everything (even School Type)
    • DC overrides all special occasions
    • DC overrides special circumstances except Decline Benefits
    • DC overrides Application
    • DC overrides Application only if newer
    • Application overrides DC

Step 1: Select the Datacenter tab.

Step 2: Select the appropriate Datacenter options.

• • Database Guid - The identifier of the currently attached DataCenter database (not editable).
  • Next-Year Guid - Next year's DataCenter database identifier. This field will be blank if the End of Year is not enabled in DataCenter.
    
  • Add Inactive Students - Select this option to add inactive students from the database when downloading.

• • • Select All
    • Severe Need
    • Homeless
    • Indian Reservation
    • Migrant
    • Per Administrator
    • Runaway
    • Institutionalized
    • Headstart Free
    • Headstart Reduced
    • Disaster Relief
    • Foster Child
    • Declining Benefits
      

• • Load All Students into Memory on Full Sync - Select this option to load all students when performing a full sync with DataCenter.

Step 1: Select the Letter Printing tab.

Step 2: Select the appropriate Letter Printing options.

• • Overwrite Notification Letters - Select this option to replace unprinted notification letters if a newer letter is placed in the queue.
    
    
  • Multi-Child Letters - Select this option to place all students on a single application on the same letter (when possible).
    
    
  • Sort Order- Select the order that the letters in a batch will be printed from the drop-down menu.
    • School, Grade, Homeroom, Name
    • Feeder/School, Grade, Homeroom, Name
    • Zip Code
    • Application ID
    • Name
    • Language Name
      
      
  • Batch Size - Set the maximum size of a letter batch (enter a number in the field or use the up/down arrows).
    
    
  • Zero-Income Warning Days - Set the number of days before expiring a Zero-Income application to queue a warning letter (set to 0 to disable this option).
    
    
  • Prior-Year Expiration Warning Days - Set the number of days before expiring a Prior-Year Eligibility Status to queue a warning letter (set to 0 to disable this option).
    
    
  • Verification Expiration Warning Days - Set the number of days before expiring a Zero-Income application due to incomplete/incorrect verification information to queue a warning letter (set to 0 to disable this option).
    
    
  • Queue Application Processed Letters - Select this option to automatically queue letters when an application is processed (leave unchecked to disable this option).
    
    
  • Queue Zero-Income Expiration Letters - Select this option to generate an expiration letter when a Zero-Income Status expires (leave unchecked to disable this option).
    
    
  • Queue Prior-Year Expiration Letters - Select this option to generate an expiration letter when a Prior-Year Status expires (leave unchecked to disable this option).
    
    
  • Queue Verification Expiration Letters - Select this option to generate an expiration letter when a Zero Income Status expires due to incomplete/incorrect verification information (leave unchecked to disable this option).

Step 1: Select the Grace Periods tab.

Step 2: Select the appropriate Grace Period options.

• • Grace Period Days - Enter the number of days to allow students to remain on their old status when benefits are decreasing.
    
    
  • Give Grace Period on Edit Application - Choose an action from the drop-down menu regarding Grace Periods for application edits that result in decreased benefits.
    
    
    • No
      
    • Yes
      
    • Prompt
      
      
  • Give Grace Period for Verification Expiration - Select this option to give a grace period for applications expiring due to incomplete/incorrect verification responses.
    
    
    Apply Grace-Period when Decreasing Benefits
    Select the starting date to begin the grace period before decreasing benefits.

• •  Permanent Status:

• • Prior Year Status:

• • Temporary Status:

Step 1: Select the Scanning tab.

Step 2: Select the appropriate Scanning options.

• • Batch Size - Enter the number of scanned applications per batch.
    
    
  • Recognize Student ID as Numeric-Only - Select this option so the system only recognizes numeric values in the Student ID (increases the accuracy of numeric values, but prevents alphabetic characters from being recognized).
    
    
  • Recognize SNAP Case as Numeric-Only - Select this option so the system only recognizes numeric values in the SNAP Case number (increases the accuracy of numeric values, but prevents alphabetic characters from being recognized).
    
    
  • Recognize TANF Case as Numeric-Only - Select this option so the system only recognizes numeric values in the TANF number (increases the accuracy of numeric values, but prevents alphabetic characters from being recognized).
    
    
  • Auto-Select Confident Fuzzy Matches - Select this option for the system to automatically accept confident fuzzy matches without prompting the user.
    
    
  • Auto-Process after Q/A - Set to automatically process batches after completing the Scanning Q/A process.
    
    
  • High-Quality Scaling in Q/A - Set to display smoother images when showing the large application image in Scanning Q/A (may decrease performance on some workstations).
    
    
  • Date to use for 'Receive Date' - Choose which date to be listed as the Receive Date.
    
    • Use Delivery-Bag Received Date
    • Use Scan-Date
      
      
  • Default to Filtering by School when fuzzy-matching - Default the fuzzy-match form's Filter By School state to Filtered when matching students on scanned applications.
    
    
  • Scan contents after counting delivery bags -  Set to automatically move to the Delivery Bag Contents screen and start scanning after entering the delivery bag counts.

Step 1: Select the Verification tab.

Step 2:  Enter the appropriate Verification data.

• • Expiration Date - Enter the date to expire the Verification samples. Verification grace periods (if any) will begin on this date.
    
    
  • Sample Type - Select the type of sample verification to generate.

• • • Basic - 3% of all applications (max 3000) taken from error prone.
    • Focused - 1% of all applications (max 1000) taken from error prone + 1/2% of all case-number applications (max 500).
    • Random  - 3% of all applications (max 3000).

• • Percent of Eligible Applications to Pick - Enter the percentage of eligible applications to pick for verification (in addition to case-number applications for a Focused sample type)
    
    
  • Maximum of Eligible Applications to Pick - Enter the maximum number of eligible applications to pick for verification (in addition to case-number applications for a Focused sample type)
    
    
  • Sample Population As-Of - Set the month and day cutoff to use when evaluating the verification pool to determine the required sample size.
    
    
  • At the beginning of the day - Select this option if the sample size is to be based on the beginning of the day chosen above. 
    
    
  • Percent of Case-Number Applications to Pick - Enter the percentage of case-number applications to pick for verification (Focused Sample only).
    
    
  • Maximum of Case-Number Applications to Pick - Enter the maximum number of case-number applications to pick for verification (Focused Sample only).
    
    
  • Count Non-Pickable Applications in the Sample-Pool - Select to include non-pickable applications in the number of approved applications from which the sample percentages are calculated.
    
    
  • For-Cause Expiration Days - Set the number of days that applications selected for verification For-Cause are given to respond before expiring. Grace periods (if applicable) begin at expiration.