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In order to finish an operating day, Before Posting reports should be printed and necessary edits completed. The day should then be posted and After Posting reports should be printed in order to reflect any necessary changes. you may also choose to cancel/abandon an operating day. |
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From the Point-of-Sale tab, locate Finish Day in the ribbon.
-Sale tab, locate Finish Day in the ribbon.
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Your District may require you to enter a Blind Deposit - deposit amounts entered before being able to review daily reports and posting an operating day.
- Locate and click on Enter Deposit.
- Enter the Blind Deposit Amounts. Then, click Ok.
- Ending Cash Balance - Enter the totals of all money collected from all serving lines and all meals.deposit information.
Total Amount of Checks - Click the ellipsis icon to review and confirm all check details.
Expand title Tally Checks Review check transaction details including the transaction date, customer name, amount of check, check #, check date, cashier who accepted the check, and comments. When you are done reviewing check details, click Ok.
Info You may skip a check from posting by unchecking the cell for the correct transaction.
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Your District determines which reports are required for you to review/print and at which point during the day those reports need to be completed as noted in the Checklist. You may choose to run any additional available reports. |
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- Locate and click on Before Posting Reports from the ribbon or Print Before-Posting Reports from the checklist.
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- Reports required by your District are checked off by default. You may choose to print additional reports by placing a checkmark in each report box. When you are done, click Ok.
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In the Print Preview window, select the appropriate action.
1 Search - Allows you to search the report(s) for specific text. 2 Open - Allows you to open an existing saved report. 3 Save - Allows you to save the report(s) to a local or network drive. 4 Print - Opens the Printwindow to select a printer and establish print options. 5 Quick Print - Automatically prints the report to the default printer. 6 Page Navigation Arrows - Allows you to quickly navigate pages or to the beginning or end of the report. 7 Export - Allows you to select a format type in which to export the report. 8 Close - Closes the Print Preview window.
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Expand title Line Details (Before Posting) - Review the Line Details (Before Posting) report. The Line Details report shows the meal type, batch number, serving line name, time the meal was served, customer the meal was sold to, customer's meal status, item/adjustment description, purchase type, meal/item cost, amount tendered by customer, total meals sold in a batch, batch meal cost total, batch amount tendered total, meal cost total, and meal amount tendered total.
Expand title Meal Summary - Review the Meal Summary (Before Posting) report. The Meal Summary report breaks down meals by item (item description, count, item cost, cash tendered, prepaids used), item category (category description, count, item cost, cash tendered, prepaids used), adjustment summary (adjustment description, count, amount) and provides a summary of all meals.
Expand title Initial Summary (Before Posting) - Review the Initial Summary (Before Posting) report. The Initial Summary report provides details of meals and breaks the compiled information down to show the line number/description, the number of each meal status types, at cost counts, a la carte counts, total meals served, total cash collected, and variance amount.
Expand title Adjustment Details (Before Posting) - Review the Adjustment Details (Before Posting) report. The Adjustment Details report shows transaction details affecting deposits (payments and refunds) and non-deposits (corrections and transfers). The transaction date and time, user completing the transaction, customer POS ID, customer name, amount, check number/check date (if applicable), and transaction totals are included in the report.
Expand title Click here to expand...Amount Tendered (Before Posting) - Review the Amount Tendered (Before Posting) report. The Amount Tendered report displays amounts paid for each meal. The POS ID, meal benefit category, customer name, check number/date (if applicable), and amount is displayed for each monetary transaction. Additionally, line totals, meal totals, and total amount collected are displayed.
Expand title Double Card Usage (Before Posting) - Review the Double Card Usage (Before Posting) report. The Double Card Usage report displays customers with multiple sales during a meal.
Info If meals have been sold for a different operating day other than the current day, those transactions will appear as well if they have not been skipped. Click on the links to review Questions about Posting in the Tips and Troubleshooting for instructions on how to handle various posting situations.
Expand title Function Key Sales (Before Posting) - Review the Function Key Sales (Before Posting) report.
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The Function Key Sales report reflects any sales that occurred during the session through pressing one of the function keys (F1, F2, F3, etc.).
Expand title Cash Drawer Report (Before posting) - Review the Cash Drawer Report (Before Posting) report. The Cash Drawer Report shows a summary of each starting cash, tender counts of cash and checks, miscellaneous cash, total amount tendered, and overages and shortages for each batch. Totals for all batches are displayed as well.
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Expand title Reimbursable Meals Served (Before Posting) - Review the Reimbursable Meals Served (Before Posting) report. The Reimbursable Meals Served report breaks down any reimbursable meals served by the customer and include the student number, customer name, price category, and meal the customer received. Meals are totaled by price category and total amounts of reimbursable meals sold.
Expand title Void and Edit Comments (Before Posting) - Review the Void and Edit Comments (Before Posting) report. The Void and Edit Comments report displays the batch number, serving line, user, student number, student name, type of change, and comments as to why a change has occurred when voids and edits have been made.
Expand title Multiple Transactions per Meal (Before Posting) - Review the Multiple Transactions per Meal (Before Posting) report. The Multiple Transactions per Meal report reflects any customers which have had multiple transactions during a meal. The report displays the POS ID, customer name, meal, time the transaction occurred, the line number, cashier name, purchase/adjustment description, price of item/meal, and amount tendered.
Expand title At-Cost Meals (Before Posting) - Review the At-Cost Meals (Before Posting) report. The At-Cost Meals report displays any meals which were sold at-cost. The serving line, transactions date, customer, item description and item cost are displayed and the total at-
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cost transactions.
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On occasion, an operating day may not be able to be posted. You should also review Questions about Posting in the Tips and Troubleshooting to complete different processes. |
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- Locate and click on Post Day from the ribbon or Post Operating Day from the checklist.
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- Complete the Post Operating Day procedures.
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It may not be necessary to complete procedures in all available tabs. If you are unsure which procedures you need to complete, contact your supervisor or Central Office staff. |
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Blind Deposit - You may be prompted to enter a bling deposit depending on your District's requirements and you have not yet done so.
Bank Deposit - Complete Bank Deposit details.
- Cash Receipts - Enter cash amounts in the Bank Deposit tab.
- If no cash was received, click No cash was allocated today.
- Totals - Click the ellipses
icon ellipsis icon to open the Tally Checks window. The Total Cash amount is calculated by entering figures in the Cash Receipts area.
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Review check transaction details including the transaction date, customer name, amount of check, check #, check date, cashier who accepted the check, and comments. You may ship a check from posting by unchecking the cell for the correct transaction.
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Daily Figures - In the Daily Figures tab, review the transactions and make necessary changes. Once you have reviewed the daily figures, click Reviewed in the top right-hand corner.
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