Page Comparison

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1. From the Ordering & Price Contracts option, select Price Contracts.

2. Click Add New. 

   Note
   You can create a copy of an existing price contract by selecting a price contract and clicking Add New.

    

    

   Info
   To edit information on an existing price contract, select the Contract ID or Vendor and click Edit.

   

    

3. Select if you would like to add a new price contract from scratch or as a copy from the selected existing price contract. Then, click Ok.
   
4. Establish price contract details. Then, click Add Item to Contract.
   
   1. Description - Enter a description of the price contract
   2. All Ordering - By default, Allow Ordering is checked. If ordering is not allowed, uncheck the box by clicking in it.
   3. Inactive - If a price contract is no longer active, place a checkmark in the inactive box.
   4. Fulfilled by Site - Use the drop-down menu to select which site fulfills orders (typically the vendor).
   5. PO Number - Enter the purchase order number.
   6. Receivable To - Use the drop-down menu to select a Named Site Filter.
   7. Delivery Agent - Use the drop-down menu to select a delivery agent (if applicable).
   8. Valid From/until - Use the calendar tool to select a date range.
      

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   Enter information in the Search bar. Select the item(s)  you wish to add to the price contract by placing a checkmark in the correct column. Then, click Ok.
   
6. Enter item details.
   
   1. Price (Purchased)
   2. Donated Value (if applicable)
   3. Donation Source - Use the drop-down menu to select from the list of sources (if applicable).
   4. Allow Broken Case - Place a checkmark in the box if broken cases are allowed. e.g. A case of chicken nuggets contains 6 5lbs bags; however, a site only needs 3 5lb bags.
   5. Excluded from Sites - Use the drop-down menu to choose which sites are not allowed to order the item (if applicable).
   6. Vendor Item # - Vendors may identify items with a different system. Enter the vendor's number for the item (if applicable).

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      Vendor Item Name - Vendors may identify items with a different system. Enter the vendor's name for the item (if applicable).
      
7.  Repeat the process to add items to a price contract. Then, click Save Changes.
8. From the Price Contract Maintenance tab, select the correct price contract and click Print.

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