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Excerpt
Fill Orders
Edit Order Quantities

 

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Fill Orders
Fill Orders
Fill Orders

Step 1: From
  1. From the Home tab, select Fill Orders.
Step 2: Select

  1. Select and print reports.

    Info

    Reports must be printed prior to fulfilling orders. Once orders have been filled and changes have been saved, the order will no longer appear in the list; therefore, reports cannot be printed after the task has been completed.

     

    1. Search for the orders to be filled. Then, click Refresh.
      1. Delivery Date on or Before - Use the calendar tool to select a date.
      2. Ordering Group - Use the drop-down menu to select a specific ordering group. By default, Any Ordering Group is selected.
    2. Select the report(s) to print by placing a checkmark in the Print column. You may choose Select All to print reports for all order or Select None.
    3. Select Print. Then, choose to print Order Details or Fill-Order Pull Sheet for the order(s) selected.
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Step 3: 

  1. Choose report options. Then, choose to print or export the order.

    Expand
    titleOrder Details report

     

      1. By default, Include Closed/Filled line items are included in the report. Uncheck to exclude the items. Then, click Ok.
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      2. You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.

     

    The Order Details report displays the Order ID, Order from Site, Deliver to Site, and Requested Delivery Date. Included is the Catalog Number, Item Description, Case/Unit Description, Purchased Case Price, Donated Value/Case (if applicable), Quantity Ordered, and Quantity Remaining.

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Step 4: Select

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    titleFill-Order Pull Sheet report
      1. By default, the System Default report layout is selected. If you have created another layout for pull sheets, use the drop-down menu to select the correct layout. Then, click Ok.
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      2. You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.

    The Fill-Order Pull Sheet report displays the Slot Number, Catalog Number, Item Description, Case/Unit Description, and total item Quantity. The Site requesting the order, Inventory Tag, Donation Source, Lot Number, and Quantity are also displayed.

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Step 5: Review

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    titleLoading Detail Report
      1. By default, the System Default report layout is selected. If you have created another layout for pull sheets, use the drop-down menu to select the correct layout. Then, click Ok.
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      2. You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.

    The Loading Details report displays the Site, Slot Number, Inventory Tag, Catalog Number, Item Description, Case/Unit Description, and total item Quantity. The report also notified you if you have insufficient inventory to fulfill orders and displays insufficient quantities.

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  2. Select an order to be filled. Then, click Fulfill Order.

    Note

Only one order can be fulfilled at a time.

You may fulfill multiple orders at one time by placing checkmarks in the correct rows and clicking Fulfill All Orders.

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  • Review and complete issuing details for each item. When you are done, click Save Changes.



    1. Info

      Use the scroll bar at the bottom of the screen to view all columns. Click the plus + icon to expand and view/edit additional details (Case/Unit Quantity, Partial Quantity, Quantity Available, Inventory Tag, Lot Number, Purchased Case Price, Donated Value/Case, Expiration Date) of each item.

     

      • By default, the Issued Date is the current day. To change the date, click the calendar icon and select a different date.
      • The Issued From cell is the site currently selected and cannot be edited.
      • The Issued To cell displays the site or reason inventory is being issued and cannot be edited.

      • Verify the quantities on the issuing order when filling an order and make any necessary adjustments.

     

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        titleAdd Items to the Issuing Record
          1. Click the Add Item button.
          2. Use the Search box to locate a specific item. Select the correct item. Then, click Ok.
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          2. Enter Case/Unit Quantities and Partial Quantities (if applicable).
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      • To remove an item from issuing, select the item. Then, click Delete Item.

      • Enter any necessary comments in regards to the issuing order.
         

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        titleComments - Review additional details to add comments to an Issuing Record.
          1. Click the Add Comment button.
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          2. Enter comments about the item/issuing. Then, click Ok. 
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          2. Click Close when you are done entering comments. 
    Image RemovedStep 6: Close the Edit Issuing Record tab.

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        Order Discrepancies

        If all quantities have not been fulfilled, an Order Fulfillment box will appear notifying you that not all items have been accounted for and you must decide how to handle discrepancies.

        1. Take note of the discrepancy between the Open Ordered Quantity and the Fulfilled Quantity columns.
        2. Disposition - Use the drop-down menu to select how to handle the discrepancy. 
          1. Backorder - Places the item on backorder for future fulfillment.
          2. Close - Closes the item ordered even if quantities have not been met.
        3. After you have completed discrepancy details, click Ok.

         

         

        Note

        If you have made an error and have completed filling all order quantities, click Cancel and make necessary changes.

         

         

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    2. Once the order has been filled, the Transfer Ticket criteria window will appear. Use the drop-down menu to select the Report Layout. Then, click Ok.
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      You may choose to print or export the report. After you have finished printing or exporting, click Close Print Preview.
     

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    Edit Order
    Edit Order
    Edit Order Quantities

    Step 1: From Editing Order Quantities allows you to recall fulfilled orders or close an order when the entire order has not been fulfilled.

    From the Review Orders tab, select and order. Then, click Edit Order Quantities.

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    Step 2: 

    Need more info

     

     

     

     

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    Reopen All

    If an error has been made, you may choose Reopen All to recall the entire order.

    Warning
    titleReopen All

    You should contact your supervisor prior to selecting to reopen all items in an order. When an order is reopened, the entire order is reset and the original requested quantities appear.

    Click Reopen All. Then, read the Reopen All notification statement and select Yes if you would like to proceed. Then, click Save Changes.

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    Close All

    If your site does not allow back ordering, you may choose Close All to recall the entire order.

    Warning
    titleClose All

    You should contact your supervisor prior to selecting to close all items in an order. When an order is closed, the entire order is marked as fulfilled and the open quantities are set to zero.

    Click Close All. Then, read the Close All notification statement and select Yes if you would like to proceed. Then, click Save Changes.

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