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2. To ensure that SFAs receive the necessary technical assistance and resources to meet those standards.
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DataFlow and Processes to Student Eligibility to Claim Reimbursement
Download the Student Eligibility to Claim Reimbursement in PDF format
Student Eligibility to Claim Reimbursement
MCS Software provides a School Nutrition software package of completely integrated modules residing on a Wide Area Network (WAN).
Student Information System Interface
Central Office AdminConsole manages software upgrades and program users. | Central Office DataCenter is used to control standard data elements. |
Free & Reduced (Franklin) Application Processing is used to determine student eligibility, parent notification, and all aspects of managing the necessary information to meet State and Federal requirements. | Point of Sale (Newton) is used to maintain student account payment information and generate the required State and Federal reports. It is also used to accumulate daily sales activity for each school, providing numerous reports for management analysis, and Federal Claim reimbursements. |
The Point of Sale line (Newton POS) is used to process sales activity. | Menus & Inventory (Edison) is used to maintain menus, inventory, and productions records. |
Changes in the DataCenter database, such as student demographics, are passed to the other programs through scheduled jobs.
Franklin determines eligibility information and passes the data to DataCenter, which passes the information to Newton.
Newton and Newton POS handle account payment activity such as sales and payments and generates a multitude of claim reports for reimbursement required at the State and Federal level.
The Community Eligibility Program (CEP) is handled across DataCenter, Franklin, and Newton by the following standards:
- School CEP percentages are established in DataCenter and passed through to Newton
- CEP schools are identified in School Maintenance in Franklin
- Students enrolled in CEP schools maintain their application status in Franklin and Newton
- CEP students promoted to a non-CEP school during the End of Year process have the option to maintain a Free status through Prior-Year Expiration grace period
- CEP schools are identified in Newton
- CEP schools appear on claim reports as free while reporting Total meals served to enrolled students
Point of Sale
A student is displayed by using a pin pad device, bar-coded card, fingerprint scanner, palm scanner, or a manually entered name or number.
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WinFSFR, Franklin, Newton and WinFSIM
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8. WNA Planning Count Export - This report documents, by school, the planned counts used by the schools to justify the weighted counts for analysis.
WinFSCM & WinFSCA
WinFSCM & Newton:
You will probably need to include the claim information for the most recent submitted claim.
1. The schools should print:
- AccuClaim Edit Check (WinFSCM only) Point of Service>POS Reports>AccuClaim Edit Check
- Recap/Reconciliation Report Point of Service>POS Reports>Recap/Reconciliation
2. If the school is shown to have over claimed Free, Reduced, or Paid eligible counts, the following report can be printed to document the reasons:
- Function Key Sales Point of Service>POS Reports>Function Key Sales
- Items Sold to Inactive Students (Not yet included in Newton) Point of Service>POS Reports>Items Sold to Inactive Students
- Posting Detail - Lists all students that were served a reimbursable meal Point of Service>POS Reports>Posting Detail
- Record of Attendance - Only good for showing participation in lunch it does not display the status of each meal sold. It shows participation at lunch. The meal counts at the bottom of the report are the same as the claim. The report does not reflect the status changes for a given student. Point of Service>POS Reports>Record of Attendance
3. If a school is shown to have low claimed Free, Reduced, or Paid eligible counts, the Record of Attendance can show a pattern of low counts on a given day.
In addition to the recommended reports, you can run Deleted POS Transactions, Duplicate Students Reports, Adjustments to Student Accounts, and Items Sold to Inactive Students reports to prepare for an audit.
WinFSCA
Claim Reports - Show the meal counts and reimbursement rates.
- Meal Counts Reports>Claim Report>Claimed Meal Counts Year to Date
- Reimbursement Rates Reports>Claim Report>Claimed for Reimbursement Year to Date
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