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The following document will guide the user through the End of Year procedure for Franklin. |
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This should already be enabled in last year's DataCenter database if you have completed End of Year in DataCenter. |
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact your District's point of contact (POC) for this application. If the District's POC has questions or needs assistance, they should contact Support for assistance.
What is SIS?
SIS it the acronym for Student Information System. Your district may refer to it as the student enrollment system, student data system, student records system, or another term. SIS is where the student's enrollment information is stored.
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End of Year Process Details
The end of year process for Franklin will perform all of the following actions:
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Step 1 - Login to Franklin
Ensure you are running Franklin 5.0.0 or higher. Locate the version you are running in the bottom right-hand corner of the screen.
Step 2 - Run a DataCenter Sync
This process will ensure that MCS DataCenter and Franklin are fully synchronized.
Locate and click on the Utilities tab. Next, locate and click on the DataCenter tab. Click Full Sync.
Step 3 - Select the End of Year Options
- Locate and click on the Administration and Maintenance tab, then click on System Settings.
- Locate and click on the End-of-Year tab in the window.
- Select the student data preferences.
- Keep Statuses for Inactive Students - Gives prior-year statuses to inactive students. Unchecking this box will cause inactive students at end-of-year time to lose prior-year statuses.
- Set Students at Provision 2 schools to Prior-Year Free - Students enrolled at Provision 2 schools are to be given a prior-year status.
Set Students at Community Eligibility Option schools to Prior-Year Free - Students enrolled at Community Eligibility Option schools are given a prior-year free status.
Warning title Set Students at Community Eligibility Option schools to Prior-Year Free If you have at least one CEP school in your District, you must Set Students at Community Eligibility Option schools to Prior-Year Free in order to maintain the student's free status if promoted to a non-CEP school in order to apply the 30-day grace-periodprior-year expiration days.
- Clear SIS Overrides - All SIS Override flags will be reset at end-of-year. Students who have data fields marked to be ignored during the Student Information System (SIS) Update, such as an address or head of household change, will have these values reset. The next SIS Update that is run will import the values currently on file in the SIS System and will no longer ignore the data values on a per student basis.
Clear Manual Special Circumstances - All manually set special circumstance flags are to be cleared at end-of-year.
Note For additional clarification in regards to Clearing Special Circumstances, click here.
- Clear Automated Special Circumstances - All automatically set special circumstance flags are to be cleared at end-of-year.
- Keep Statuses for Inactive Students - Gives prior-year statuses to inactive students. Unchecking this box will cause inactive students at end-of-year time to lose prior-year statuses.
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The Clearing Automated Special Circumstances in Franklin refers to clearing a combination of special circumstances applied with a 3rd party import file as well as SIS special circumstance imports. If you do not want SIS special circumstance to import back in from the SIS file you must make sure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the Microsoft Task Scheduler could result in the circumstances becoming re-enabled when the Beginning of Year process is run. |
- Clear Information Release - All information release flags will be reset at end-of-year. Release information is collected from online or scanned applications. If your district chooses to share information with other programs such as Medicare or Medicaid, do not clear this information.
- Clear Information Release - All information release flags will be reset at end-of-year. Release information is collected from online or scanned applications. If your district chooses to share information with other programs such as Medicare or Medicaid, do not clear this information.
- Once you are done, click Ok.
Step 4 - Run End of Year Process
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