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The following document will guide you through the End of Year procedure for MCS DataCenter. |
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Are there any changes I should know about in the latest version of DataCenter?
Yes. As of June 2013, there are two new changes in the latest version of DataCenter for Newton and Franklin users.
1) You now have the ability to mark Schools as inactive. This causes the school record to be inactivated in other modules and then permanently deleted during End-of-Year procedures.
2) You now have the ability to mark Grades and Tracks as inactive. This causes all grades and tracks to be inactivated in other modules and then permanently deleted during End-of-Year proceduresNo. There are no changes in DataCenter.
Are there other considerations for running an End of Year?
1) Once the End of Year process has been run, all other applications that communicate with DataCenter will continue to communicate with the previous year's database until each End of Year process is performed. If any upgrades or setting changes need to be pushed out to these applications, you will need to login to the prior year's DataCenter database to affect these changes.
2) If you do not want SIS special circumstance in Franklin to import back in from the SIS file you must make sure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the MS Task Scheduler could result in the circumstances becoming re-enabled when the Franklin Beginning of Year process is run.
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact MCS Support for assistance.
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Step 2 - Read the Warning Message
A warning message will pop up stating the following message.
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The end of year process will create a new datacenter database after backing up the old database. All other MCS Software packages will then communicate to the OLD database until they perform an end of year process; at which time they will begin communicating with the NEW database. You must be certain that you want to start a new school year before proceeding. Press <OK> to proceed with the end of year process; or, <CANCEL> to quit this screen without taking any action. |
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