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The following document will guide you through the End of Year procedure for MCS DataCenter. |
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When should I run my End of Year process?
Running the DataCenter End of Year process is recommended once you are finished retrieving payments from your Online Payment System (such as SchoolPaymentSolutions.comMSchoolBucks) and are ready to begin performing End of Year procedures in supporting applications such as Newton Cafeteria Management.
Do I need to be running a particular version to perform an End of Year?
Version 5.01.0 3 or higher is required to run the End of Year process. The current version number can be located by looking in the upper left of the application.
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Are there other considerations for running an End of Year?
1) Once the End of Year process has been run, all other applications that communicate with DataCenter will continue to communicate with the previous year's database until each End of Year process is performed. If any upgrades or setting changes need to be pushed out to these applications, you will need to login to the prior year's DataCenter database to affect these changes.
2) If you do not want SIS special circumstance in Franklin to import back in from the SIS file you must make sure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the MS Task Scheduler could result in the circumstances becoming re-enabled when the Franklin Beginning of Year process is run.
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact MCS Support for assistance.
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Please note the following steps do not apply to everyone. The steps stating "Required" applies to all users. WinFSFR users have more steps to perform and must do so in the order listed. If you are not a WinFSFR user, you do not need to perform the steps denoted to those users. |
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Locate and click on the Admin tab, then select the Maintenance option.
Disable
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Inactive Schools (if applicable)
Locate and click on the School Maintenance option.
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For each school that is no longer active, click in the Inactive box. Then, click Ok.
Disable
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Inactive Grades (if applicable)
Locate and click on the Grade Maintenance option.
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For each grade that is no longer active, click in the Inactive box. Then, click Ok.
Disable
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Inactive Tracks (if applicable)
Locate and click on the Tracks option.
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Step 2 - Read the Warning Message
A warning message will pop up stating the following message.
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The end of year process will create a new datacenter database after backing up the old database. All other MCS Software packages will then communicate to the OLD database until they perform an end of year process; at which time they will begin communicating with the NEW database. You must be certain that you want to start a new school year before proceeding. Press <OK> to proceed with the end of year process; or, <CANCEL> to quit this screen without taking any action. |
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