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DataCenter End of Year Instructions - 2021-2022 School Year The following document will guide you through the End of Year procedure for MCS DataCenter. |
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Once the End of Year process has been run, all other applications that communicate with DataCenter will continue to communicate with the previous year's database until each End of Year process is performed. If any upgrades or setting changes need to be pushed out to these applications, you will need to log in to the prior year's DataCenter database to affect these changes.
If you do not want SIS special circumstance in Franklin to import back in from the SIS file, you must make sure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the MS Task Scheduler could result in the circumstances becoming re-enabled when the Franklin Beginning of Year process is run.
What should I do if I am unsure how to proceed?
In the event If you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact Support for assistance.
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Login Log in to DataCenter
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Please note the following steps do not apply to everyone. The steps stating "Required" apply to all Districts. |
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Deactivating Schools, Grades, and/or Tracks will cause records to become inactive, then they will be permanently deleted during the End of Year processes.
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From the Admin tab, select the Maintenance option.
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Locate and click on School Maintenance.
For each school that is no longer active, click in the Inactive box. Then, click Ok.
⛔ Duplicate Site Code Maintenance
While inactivating deactivating schools, review site codes to ensure there are no duplicates. If duplicate site codes exist, you must make corrections before continuing to the next step. If you do not make corrections, you will receive an error.
Jump to New Row
Jump to New Row has been added to DataCenter. This allows you to jump to the last row of the school maintenance list in order to add new schools and is especially useful for Districts that have districts with many schools to maintain.
Disable/
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Deactivate Grades (if applicable)
Locate and click on Grade Maintenance.
For each grade that is no longer active, click in the Inactive box. Then, click Ok.
Disable/
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Deactivate Tracks (if applicable)
Locate and click on Tracks.
For each track that is no longer active, click in the Inactive box. Then, click Ok.
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Enable End of Year process (Required)
From the Admin tab, select the District Setup.
Your District should be highlighted with an arrow pointing at the name. If you do not see it upon the window opening, use the scroll bar to locate it. If your District is not checkedselected, click on it to select it.
Click in Select the Enable End-of-Year Process box. Then checkbox, then click Ok.
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Run the End of Year Process (Required)
Locate and click on the Admin tab, then select the End of Year Process option.
A warning message will pop up stating the following message. Read the warning and check the box declaring that you understand the procedure. Then, then click Ok.
You will see a series of processes run while End of Year attempts to complete.
Once the End of Year process has been completed, a window will appear notifying you if the process was successful. Click Ok to finish.
Exit out of DataCenter.
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Create a New School Year (Required)
Log in to DataCenter.
From the Admin tab, locate Maintenance and select School-Year Maintenance.
Insert a new record for the upcoming school year. Then, click Ok to save changes.
Select the blank bottom row in the graph.
In the Description column titled Description, enter information for the upcoming school year (e.g. 2021-2022 School Year, 2022-2023 school year).
Enter the actual Start Date and End Date for the upcoming year in the cells provided. You should enter the days and months as two digits and the year as four digits (e.g., 07/25/20212022).
In the SchoolYear column, use the drop-down menu to select the appropriate year. For the 20212022-2022 2023 school year, you would select SY2021 2022 SY2022 2023.
In the Attached to DB column, use the drop-down menu and select MCS_DATACENTER.
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