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The following document will guide you through the End of Year procedure for Newton. |
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Please read the following document in its entirety before attempting the End of Year procedure. |
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MCS Software highly recommends disabling ALL scheduled jobs in the Microsoft Task Scheduler, especially enrollment system updates, prior to running the End of Year process. Please confirm this is complete prior to proceeding further. You should consider re-enabling scheduled jobs when you initiate the Beginning of Year process. For more information, refer to the Beginning of Year documentation. |
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Frequently Asked Questions
When should I run my End of Year?
The Newton End of Year process is recommended after the school year ends.
Do I need to be running a particular version to perform an End of Year?
Version number 5.0.1 or higher is recommended.
Are there any other considerations for running an End of Year?
The End of Year in DataCenter is recommended before running End of Year in Newton. The Enable End-of-Year Process setting in the last year’s DataCenter database (found under Admin>District Setup) must be checked in order to run the End of Year in Newton.
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This should already be enabled in last year's DataCenter database if you have completed End of Year in DataCenter. |
Are there are measures I need to take if I use School Payment Solutions (SPS)?
Yes. It is recommended that you review the School Payment Solutions End of Year documentation and perform necessary steps there before proceeding with the End of Year process in Newton. End of Year dates need to be set for both this year and next year in SPS.
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact your district's point of contact (POC) for this application. If the district's POC has questions or needs assistance, they should contact MCS Support for assistance.
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Remove Inactive Items
Step 1 - Login to Newton
Step 2 - Open the Items Section
Locate and click the Administration and Maintenance tab, click the Item menu, then select the Items option.
Step 3 - Remove Inactive Items
- Check the box in the Inactive column next to the item to be removed.
- Click Ok to save the changes.
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Inactiviate Menus
Step 1 - Open the Menus Section
Locate and click the Administration and Maintenance tab, click the Menu menu, then choose the Menus option.
Step 2 - Select the Inactive Menus
- Highlight the menu that needs to be inactivated and click Edit.
- In the Edit Menu window, check the Inactive box, then Apply and Ok.
- The menu should now be marked as inactive.
- Click Close.
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If you remove any menus, be sure to check Administrative and Maintenance > Menu > Menu Configurations to make sure that valid breakfast and lunch menus exist. |
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Run the End of Year Process
Step 1 - Open the End of Year Process
Locate and click the Utilities tab, click the Advanced menu, then choose the End of Year option.
Step 2 - Select the End of Year Options
- Clear Negative Balances - Changes all balances that are negative to a zero balance. The student will start the new year with a zero balance.
- Clear Positive Balances - Changes all balances that are positive or greater than zero to a zero balance. The student will start the new year with a zero balance.
- Perform housekeeping - This item should remain selected unless the District is instructed to deselect this by an MCS Support Representative. MCS remote authorization will need to be obtained to continue without selecting this option.
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You must click the message I have read the end of year instructions and am ready to proceed. I understand there is no undo available to continue. |
Step 3 - Start the Process
- Click Ok to initiate the End of Year process.
- You will see a number of processes running.
- You will be notified when End of Year is complete. Click OK. Newton will now exit.
The End of Year processes for Newton are now complete and you are ready to start the new school year. With the continued synchronizations with DataCenter, all newly enrolled students and updates to student accounts will continue to automatically populate the Newton POS system.