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DataCenter End of Year Instructions - 2020-2021 School Year The following document will guide you through the End of Year procedure for MCS DataCenter. |
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Do I need to be running a particular version to perform an End of Year?
Version 11.0 or higher is required to run the End of Year process. The current version number can be located by looking in the upper left of the application.
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Beginning Start of Year ProcedureThe Beginning Start of Year procedure ensures proper communication between programs and DataCenter. This is strongly recommended to those who begin the implementation process of new software, such as Edison, prior to the current school year ending and have plans to begin fully utilizing the software at the beginning of the upcoming school year. |
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From the Admin tab, select the Maintenance option.
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Disable/Inactivate Schools (if applicable)
Locate and click on School Maintenance.
For each school that is no longer active, click in the Inactive box. Then, click Ok.
⛔ Duplicate Site Code Maintenance
While inactivating schools, review site codes to ensure there are no duplicates. If duplicate site codes exist, you must make corrections before continuing to the next step. If you do not make corrections, you will receive an error.
Jump to New Row
Jump to New Row has been added to DataCenter. This allows you to jump to the last row of the school maintenance list in order to add new schools and is especially useful for Districts who have many schools to maintain.
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Locate and click on Grade Maintenance.
For each grade that is no longer active, click in the Inactive box. Then, click Ok.
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Locate and click on Tracks.
For each track that is no longer active, click in the Inactive box. Then, click Ok.
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Enable End of Year process (Required)
From the Admin tab, select the District Setup.
Your District should be highlighted with an arrow pointing at the name. If you do not see it upon the window opening, use the scroll bar to locate it. If your District is not checked, click on it to select it.
Click in the Enable End-of-Year Process box. Then, click Ok.
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Locate and click on the Admin tab, then select the End of Year Process option.
A warning message will pop up stating the following message. Read the warning and check the box declaring that you understand the procedure. Then, click Ok.
You will see a series of processes run while End of Year attempts to complete.
Once the End of Year process has completed, a window will appear notifying you if the process was successful. Click Ok to finish.
Exit out of DataCenter.
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From the Admin tab, locate Maintenance and select School-Year Maintenance.
Insert a new record for the upcoming school year. Then, click Ok to save changes.
Select the blank bottom row in the graph.
In the column titled Description, enter information for the upcoming school year (e.g. 2020-2021 School Year).
Enter the actual Start Date and End Date for the upcoming year in the cells provided. You should enter the days and months as two digits and the year as four digits (e.g. 07/25/2020).
In the SchoolYear column, use the drop-down menu to select the appropriate year. For the 2020-2021 school year, you would select SY2020 2021.
In the Attached to DB column, use the drop-down menu and select MCS_DATACENTER.
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You have successfully completed End of Year processes for DataCenter. You may now close the program. |