Opening System Settings
This procedure is used to access all processes in the System Settings section.
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Locate and click the Admin and Maintenance tab. Next, click on the System Settings option.
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Verification
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Districts who have schools set to Disaster Relief will need to create and set those schools to a new school type prior to starting the Verification process. Note: Applications at schools set to Disaster Relief will not be considered for Verification. |
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Perform the following steps to create a new school type.
Perform the following steps to set the new school type.
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Expiration Date - Enter the date to expire the Verification samples. Verification grace periods (if any) will begin on this date.
Sample Type - Select the type of sample verification to generate (USDA: Standard, USDA: Alternate 1, USDA: Alternate 2).
Percent of Eligible Applications to Pick - The percentage of eligible applications Franklin will pick for verification (in addition to case-number applications for a USDA: Alternate 1 sample type).
Maximum of Eligible Applications to Pick - The maximum number of eligible applications Franklin will pick for verification (in addition to case-number applications for a USDA: Alternate 1 sample type).
Percent of Case-Number Applications to Pick - The percentage of case-number applications Franklin will pick for verification (USDA: Alternate 1 Sample only).
Maximum of Case-Number Applications to Pick - The maximum number of case-number applications Franklin will pick for verification (USDA: Alternate 1 Sample only).
Sample Populations As-Of - Set the month and day cutoff to use when evaluating the verification pool to help Franklin determine the required sample size.
At the beginning of the day - Select this option if the sample size is to be based on the beginning of the day chosen above.
Count Non-Pickable Applications in the Sample-Pool - Includes non-pickable applications, such as a DC student with an application on file, towards the sample pool.
For-Cause Expiration Days - The number of days that applications selected for verification are given to respond before expiring. Grace periods (if applicable) begin at expiration.
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Grace Periods
If you choose to allow a grace period for the verification expiration period, it must be checked off.
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Grace Period Days - Enter the number of days to allow students to remain on their old status when benefits are decreasing.
Give Grace Period on Edit Application - Choose an action from the drop-down menu regarding Grace Periods for application edits that result in decreased benefits (Yes, No, Prompt).
Give Grace Period for Verification Expiration - Select this option to give a grace period for applications expiring due to incomplete/incorrect verification responses.
Apply Grace-Period when Decreasing Benefits - Select the starting date to begin the grace period before decreasing benefits.
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Letter Printing
In order to print Verification Expiration Letters, you must first ensure the system is set to queue letters.
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Once you have completed all Verification, Grace Period, and Letter Printing options, click Ok.
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Scheduled Jobs
After you have saved Letter Printing options, you must ensure warning letters are scheduled in your daily scheduled jobs.
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