Opening System Settings
This procedure is used to access all processes in the System Settings section.
...
Locate and click the Admin and Maintenance tab. Next, click on the System Settings option.
...
Verification
| Warning |
|---|
Districts who have schools set to Disaster Relief will need to create and set those schools to a new school type prior to starting the Verification process. Note: Failure to make this change will result in no applications being pulled Applications at schools set to Disaster Relief will not be considered for Verification. |
| Expand | ||
|---|---|---|
| ||
Perform the following steps to create a new school type.
Perform the following steps to set the new school type.
|
...
Expiration Date - Enter the date to expire the Verification samples. Verification grace periods (if any) will begin on this date.
Sample Type - Select the type of sample verification to generate (USDA: Standard, USDA: Alternate 1, USDA: Alternate 2).
Percent of Eligible Applications to Pick - The percentage of eligible applications Franklin will pick for verification (in addition to case-number applications for a USDA: Alternate 1 sample type).
Maximum of Eligible Applications to Pick - The maximum number of eligible applications Franklin will pick for verification (in addition to case-number applications for a USDA: Alternate 1 sample type).
Percent of Case-Number Applications to Pick - The percentage of case-number applications Franklin will pick for verification (USDA: Alternate 1 Sample only).
Maximum of Case-Number Applications to Pick - The maximum number of case-number applications Franklin will pick for verification (USDA: Alternate 1 Sample only).
Sample Populations As-Of - Set the month and day cutoff to use when evaluating the verification pool to help Franklin determine the required sample size.
At the beginning of the day - Select this option if the sample size is to be based on the beginning of the day chosen above.
Count Non-Pickable Applications in the Sample-Pool - Includes non-pickable applications, such as a DC student with an application on file, towards the sample pool.
For-Cause Expiration Days - The number of days that applications selected for verification are given to respond before expiring. Grace periods (if applicable) begin at expiration.
...
Grace Periods
If you choose to allow a grace period for the verification expiration period, it must be checked off.
...
Grace Period Days - Enter the number of days to allow students to remain on their old status when benefits are decreasing.
Give Grace Period on Edit Application - Choose an action from the drop-down menu regarding Grace Periods for application edits that result in decreased benefits (Yes, No, Prompt).
Give Grace Period for Verification Expiration - Select this option to give a grace period for applications expiring due to incomplete/incorrect verification responses.
Apply Grace-Period when Decreasing Benefits - Select the starting date to begin the grace period before decreasing benefits.
...
Letter Printing
In order to print Verification Expiration Letters, you must first ensure the system is set to queue letters.
...
Once you have completed all Verification, Grace Period, and Letter Printing options, click Ok.
...
Scheduled Jobs
After you have saved Letter Printing options, you must ensure warning letters are scheduled in your daily scheduled jobs.
...