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| End of Year 2016-2017/Beginning of Year 2017-2018 documentation and software versions are not yet available. You will be notified via RSS feed once updates have been released. |
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This should already be enabled in last year's DataCenter database if you have completed End of Year in DataCenter. |
- It is normal to see critical alerts once the End of Year process has completed. This occurs because the system's Scheduled Jobs have not yet been completed for the new database. The critical alerts will clear once the scheduled jobs have completed (typically at midnight) or you may choose to manually run Scheduled Jobs after you have completed the end of year processes.
What should I do if I am unsure how to proceed?
In the event you have any questions or are unsure how to proceed before or during this process, it is recommended that you contact your District's point of contact (POC) for this application. If the District's POC has questions or needs assistance, they should contact Support for assistance.
What is SIS?
SIS it the acronym for Student Information System. Your district may refer to it as the student enrollment system, student data system, student records system, or another term. SIS is where the student's enrollment information is stored.
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End of Year Process Details
The end of year process for Franklin will perform all of the following actions:
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Automatically update the Income Table. (Please double check for accuracy.)
Delete inactive students who remained inactive the entire school year.
Remove all Tracking, Letter History, Application History, and Scanning History transactions.
Change current year eligibility status to a prior year status. The Future Change Date for free and reduced students will be set to the New Prior Year Expiration Date.
- Direct Certified students will become Prior Year DC.The eligibility status of Zero Income students will be changed to "Denied – No Application" if either the Expire Zero Income Students box is checked or if the current expiration date has passed. (You have the ability to extend prior year benefits or allow them to expire on the original expiration date).
- Flag students previously used for verification to ensure that they are not picked in the new school year.
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Establish End of Year Options
- From the Administration and Maintenance tab, select System Settings.
- Locate and click on the End-of-Year tab in the window.
- Establish End of Year preferences. Then, click Ok.
- Keep Statuses for Inactive Students - Gives prior-year statuses to inactive students. Unchecking this box will cause inactive students at end-of-year time to lose prior-year statuses.
- Set Students at Provision 2 schools to Prior-Year Free - Students enrolled at Provision 2 schools are to be given a prior-year status.
Set Students at Community Eligibility Option schools to Prior-Year Free - Students enrolled at Community Eligibility Option schools are given a prior-year free status.
Warning title Set Students at Provision 2 schools to Prior-Year Free If you have at least one CEP school in your District, you must Set Students at Community Eligibility Option schools to Prior-Year Free in order to maintain the student's free status if promoted to a non-CEP school in order to apply the prior-year expiration days.
- Clear SIS Overrides - All SIS Override flags will be reset at end-of-year. Students who have data fields marked to be ignored during the Student Information System (SIS) Update, such as an address or head of household change, will have these values reset. The next SIS Update that is run will import the values currently on file in the SIS System and will no longer ignore the data values on a per student basis.
Clear Manual Special Circumstances - All manually set special circumstance flags are to be cleared at end-of-year.
Note For additional clarification in regards to Clearing Special Circumstances, click here.
Clear Automated Special Circumstances - All automatically set special circumstance flags are to be cleared at end-of-year.
Note title Clear Automatic Special Circumstances A combination of special circumstances applied with a 3rd party import file as well as SIS special circumstance imports are cleared. If you do not want SIS special circumstance to import back in from the SIS file you must make sure the scheduled tasks have been disabled in the Microsoft Task Scheduler. Failure to first disable jobs in the Task Scheduler could result in the circumstances becoming re-enabled when the Beginning of Year process is run.
- Clear Information Release - All information release flags will be reset at end-of-year. Release information is collected from online or scanned applications. If your District chooses to share information with other programs such as Medicare or Medicaid, do not clear this information.
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